Job summary Are you looking for a new challenge in an exciting role? An exciting opportunity has arisen within South Yorkshire and Bassetlaw Pathology Directorate, at the North of England Pathology and Screening Education Centre (NEPSEC) in Wakefield. We have one full time Administration Assistant role available for an enthusiastic and dedicated individual to join our community based team. This role is vacant due to staff moving on in their careers within the department, which is reflective of the supportive environment that NEPSEC has developed for its Administrative Staff. NEPSEC is a small team that supports the various regions including North East, North West, Yorkshire & Humber and the Midlands with workforce education for those involved in the NHS Cervical Screening Programme in addition to other diagnostic cytology and pathology learning pathways. This is a flexible role, with some opportunity to work from home where the workload is suitable, some of the time. The role is based at Wakefield Office Village, Silkwood Park, Wakefield WF5 9TJ Please note this advertisement can be appointed as either a full time or part time / Job Share opportunity. Main duties of the job As an experienced administrator in this team you will support the wider Administration Team with support to: Cervical Sample Taker training Gynaecological Cytology training Diagnostic Cytology training Colposcopy training Histology based and Specimen Dissection training Other pathology or scientific based training About us You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. The team comprises of Pathologists, Consultant Biomedical Scientists, a Lead Nurse, a Business Manager, an Analyst and a team of administrative staff; who work with many other training programme/course contributors throughout the UK. Date posted 23 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pa/ pro rata for part time staff Contract Permanent Working pattern Full-time, Part-time, Job share, Flexible working Reference number 190-8449-DIR Job locations NEPSEC Wakefield Office Village Wakefield WF5 9TJ Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Person Specification Qualifications Essential GCSEs Grade C/4 or above including English and Mathematics (Adult numeracy qualifications accepted) Level 3 qualification eg NVQIII Business Administrator (or equivalent level of qualification) or equivalent experience OCR / RSA stage 2 word processing or CLAIT/ECDL or equivalent (to include word processing) or equivalent demonstrable typing experience to that level Experience Essential Excellent written and verbal communications skills Customer Services skill or equivalent demonstrable interpersonal skills experience Experience in an administration role in a busy office environment Excellent organisational skills including experience of organising events and meetings Desirable Experience of working within an NHS organisation and NHS educational environment. An understanding of NHS Business functions Skills and Knowledge Essential Able to set-up, use and troubleshoot IT presentation equipment including laptops, projectors and digital event aids such as MS-Teams Proficient working knowledge of Microsoft Office suite, including Word, Excel, Powerpoint, Outlook and Teams Understanding of patient confidentiality Understanding and awareness of health and safety Able to maintain databases Personal Qualities Essential Self-motivated and able to demonstrate initiative Ability to communicate effectively with a range of professionals of all levels on a day-to-day basis Ability to prioritise and organise workloads Conscious of the need for smart appearance, being polite and efficient in order to promote a positive image of the department Desirable Flexible approach to meet the working practice and needs of the department Person Specification Qualifications Essential GCSEs Grade C/4 or above including English and Mathematics (Adult numeracy qualifications accepted) Level 3 qualification eg NVQIII Business Administrator (or equivalent level of qualification) or equivalent experience OCR / RSA stage 2 word processing or CLAIT/ECDL or equivalent (to include word processing) or equivalent demonstrable typing experience to that level Experience Essential Excellent written and verbal communications skills Customer Services skill or equivalent demonstrable interpersonal skills experience Experience in an administration role in a busy office environment Excellent organisational skills including experience of organising events and meetings Desirable Experience of working within an NHS organisation and NHS educational environment. An understanding of NHS Business functions Skills and Knowledge Essential Able to set-up, use and troubleshoot IT presentation equipment including laptops, projectors and digital event aids such as MS-Teams Proficient working knowledge of Microsoft Office suite, including Word, Excel, Powerpoint, Outlook and Teams Understanding of patient confidentiality Understanding and awareness of health and safety Able to maintain databases Personal Qualities Essential Self-motivated and able to demonstrate initiative Ability to communicate effectively with a range of professionals of all levels on a day-to-day basis Ability to prioritise and organise workloads Conscious of the need for smart appearance, being polite and efficient in order to promote a positive image of the department Desirable Flexible approach to meet the working practice and needs of the department Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust Address NEPSEC Wakefield Office Village Wakefield WF5 9TJ Employer's website https://www.sth.nhs.uk (Opens in a new tab)