Civic Secretary Start Date: ASAP Duration: 6 Months Initially Rate: Negotiable (Inside IR35) Hybrid Working Arrangement: Ipswich-East of England (Suffolk) Key Responsibilities : Manage the Mayor’s diary, engagements, and correspondence, including speechwriting and travel itineraries Organise and oversee civic events, liaising with key stakeholders to ensure seamless execution Provide protocol and etiquette guidance for civic activities to the Mayor, Mayoress, and external partners Supervise and coordinate the Town Sergeant’s duties, work rotas, and briefings Oversee civic budgets and expenditure, maintaining accurate financial records Ensure health and safety compliance for mayoral events, conducting risk assessments as required Assist with chauffeuring duties and the maintenance of civic regalia, vehicles, and ceremonial items Provide general administrative support and uphold the Council’s core values, including equality, diversity, and customer service excellence Key Skills and Qualifications : Relevant experience working at secretarial/personal assistant level Experience in monitoring budgets Experience of Microsoft Office including Outlook, PowerPoint, Word and Excel Proven experience organisational and planning skills Ability to demonstrate effective written and verbal communication skills Diplomacy and confidentiality essential Will be required to work outside of normal working hours and to attend evening and weekend events. Current valid UK driving licence