Job Description
Document Controller - Uxbridge/ SW London \n\nPermanent Position\n\n£35,000-£40,000 + Benefits Package\n\nSkilled Careers are currently headhunting for a strong Document Controller to come and join a leading Main Contractor with a large presence in the UK. The company in question require a Document Controller to come and work on a permanent basis, this is an office based Document Controller Role with no travelling to site.\n\nThe Successful candidate must have a minimum of 3+ years experience as a Document Controller, and have a Construction industry background, be able to work across multiple projects at site level and Support the Lead Document Controller in overseeing other Projects and staff as and when needed.\n\nThe successful candidate must have experience in overseeing and managing all document management activities on our existing Projects. This role is critical in ensuring that project documentation is accurately maintained, securely stored, and efficiently distributed using a range of EDMS Systems.\n\nThe Successful candidate will be responsible for ensuring compliance with company document control procedures, industry standards across their projects and within the business unit, and supporting the project team in achieving project objectives.\n\nDOCUMENT CONTROL DUTIES – To include but not limited to\n\nEnsure high standard of Quality Assurance for All project Documentation – all information is compliant with project naming conventions, and document control protocols, ISO requirements .\n\t\nEnsure the accuracy, integrity, and security of all project documentation.\n\t\nRegistering received Information within EDMS where required.\n\t\nRevision and Status control of all project documentation\n\t\nMaintain and ensure integrity, accuracy, quality, security of Electronic Documents\n\t\nMaintain and ensure integrity, accuracy & Quality of Document Registers\n\t\nMaintain and ensure integrity and accuracy of Electronic and Master Hardcopy (Where required) of documents.\n\t\nEffectively manage the flow of Project Information and Maintain Document Distribution lists.\n\t\nMonitor & Manage Workflows process for Consultants / Design Team Documentation\n\t\nEnsure full auditability & Traceability of Design Coordination process for Consultants / Design Team in order to fulfil all Golden thread obligations\n\t\nMonitor & Manage Workflows process for Review & Status of Sub Contractor / Supplier Documentation\n\t\nEnsure full auditability & Traceability of approval process for Sub Contractor / Supplier Documentation in order to fulfil all Golden thread obligations\n\t\nMonitor & Manage Workflows process for Client / Employers Agent\n\t\nManage and Maintain Project Directory within EDMS\n\t\nGenerate Reports within EDMS for project as required.\n\t\nAccurate Retrieval of information\n\t\nCoordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.\n\t\nAssist with other projects and duties as required.\n\t\nPromote Process, Systems and Service.\n\t\nProvide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS.\n\t\nEnsure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations\n\t\nCollaborate with Quality team and Assist in Defects and Inspections on Field\n\t\nProvide assistance & Support to Lead Document Controller\n\t\nRegular Weekly reporting on Status of Documents in Document Register, Chase originators where required.\n\t\nCarry out Regular Project Audits to ensure we maintain Quality and Project Health.\n\nQualifications\n\nMinimum of 5+ years experience as a Document Controller,\n\t\nConstruction industry background and experience of working on a construction site environment\n\t\nExperience in monitoring various document control processes and assurance.\n\t\nExtensive knowledge and experience with Electronic Document management systems, MS office suite, Adobe, PowerPoint.\n\t\nMust be Customer / Client / Project focused with Excellent Oral and Written Communication Skills\n\t\nExcellent attention to detail and accuracy, and able to work with high volume and large variety of documents\n\t\nHighly organised and Process driven.\n\t\nFamiliarity with relevant industry standards and regulations, including ISO 9001.
ISO:19650\n\t\nAble to Work independently and in a team environment.\n\t\nAble to Prioritise workload, work under pressure and within specified deadlines.\n\t\nSelf-Motivating and Self-Auditing and have High Quality Standards\n\t\nMust have experience with Sub Contractor & Supplier Approval Processes\n\nIf you feel as though this position may be something of interest, please apply with your CV to be considered