Employer: Torbay and South Devon NHS Foundation Trust
Employer type: NHS
Site: Torbay Hospital
Town: Torquay
Salary: £24,071 - £25,674 Per annum
Salary period: Yearly
Closing: 17/03/2025 23:59
Clinical Engineering Administration Support Officer
NHS AfC: Band 3
Job overview
We are looking for an Administration Support Officer to work as a member of the Medical Electronics department at Torbay Hospital. They will provide comprehensive clerical and secretarial support to various sections of the service: Medical Electronics Section, Medical Mechanical Equipment Section, Medical Device Library, Medical Devices Trainer, and Contract Management.
We are looking for someone who enjoys working in a diverse, forward-thinking environment and will be expected to act on their own initiative within defined boundaries. They will be working alongside the other Administrative staff and will share workloads. Training will be given to enable them to carry out their duties and personal development.
The service encourages staff to undertake flexible working to achieve a good work-life balance and maximise the effectiveness of the service to meet stakeholders’ expectations.
Responsibilities
* The role will provide administration support to the Clinical Engineering Services who manage and support a wide spectrum of equipment across Torbay and South Devon NHS Foundation Trust (TSDFT).
* Under the direction of the Maintenance Contracts Manager, the post holder is expected to undertake various administrative tasks.
* Provision of clerical and secretarial support is maintained in an efficient, consistent, and thoughtful manner.
* Contribute to data inputting and processing on the trust's medical devices database management system.
* Front of house duties include answering the phone, taking accurate messages, relaying customer inquiries to an appropriate member of staff, and meeting visitors to the CES (Sales representatives, Service Engineers, trust employees, couriers) and directing them to the relevant locations/staff.
* Promote and contribute to providing a professional advice & guidance service and demonstrate best value to the organization.
* Arrange meetings, ensuring papers are available and collecting reflective notes of meetings.
* Provide administration support to the Head of Service and members of the CES leadership team to ensure a safety-focused and high-quality service.
Person specification
Qualifications
* 3x GCSEs grade A*-C in English, Maths, and a Science subject or equivalent.
* Or 2x AS levels in relevant subjects.
* Or 2x A Higher Levels in relevant subjects.
* 5x GCSEs grade A*-C including Maths, English, and/or Science ICT.
* AS/A levels grade A-E in Science, Maths, or relevant subject.
* NVQ 3 in Business Administration or Health Care Subject.
The Trust is committed to preventing discrimination, valuing diversity, and achieving equality of opportunity. No person (staff, patient, or public) will receive less favorable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010.
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