Job summary THIS POST WILL NOT COMMENCE UNTIL JUNE 2025 This is an exciting opportunity for an experienced leader, with an in-depth knowledge of eRostering and Temporary Staffing, to manage the Rostering and Resourcing team for United Lincolnshire Teaching Hospital. It provides effective management of temporary staffing placements within the Trust, in order to support a flexible, safe and cost-effective workforce. The rostering and resourcing team provide an extremely active and successful flexible staffing service to the Trust for all groups of staff including nursing, estates and facilities, admin & clerical, allied health professionals and healthcare scientists. The Team Manager is responsible for service delivery, operational management and leadership of the Rostering and Resourcing team. in order to deliver effective, safe and cost effective service's to the Trust and Group. Main duties of the job To continue the implementation of HealthRoster across clinical wards and departments in line with related targets set. To plan and deliver training to clinical and management staff on how to use the system to roster staff and to access relevant KPIs and reports. To plan and deliver/implement link for each area to payroll. To provide second level helpdesk advice and support daily and amend/ rebuild templates and rules as required. To be the conduit for ensuring E-Rostering and ESR data on new starters, leavers and contracted hours are in unison. The role will require operational working across group and differing locations so car and driving license will be essential. To provide advice and support to the Centralised Staffing Solutions Function. The role will be hybrid with the opportunity for some homeworking. About us Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service. United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust. Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service. Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services. Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county. This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations. The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG). Date posted 18 February 2025 Pay scheme Agenda for change Band Band 6 Salary £37,338 to £44,962 a year None Contract Permanent Working pattern Full-time Reference number 357-LN-1979-24 Job locations Lincoln County Hospital Robey House Lincoln LN2 5QY Job description Job responsibilities Work with the Resourcing & Staffing Solutions Lead to implement and maintain the utilisation of the HealthRoster system and new developments. Plan and deliver training to new phases all new additions and work streams being introduced to HealthRostering Work with Heads of Nursing/ Clinical Professions/ Matrons/ Ward Managers/ Rostering Leads to implement the system. This will involve receiving complex, sensitive and personally identifiable information. Collect data and produce ward roster data including staff working restrictions in line with the Trusts Management and Production of Staff Rosters Policy and Procedure. Produce dummy rosters during the rollout phase for individual areas, anticipating and addressing issues with clinical staff/ management as required. Rectify these issues until a workable roster is produced. Maintain appropriate records in line with the Trusts policies and procedures. Work with roster users to problem solve and rectify poor auto roster performance. Produce requested system reports. Analyse and audit information produced by the E-Roster system Participate in the orientation and training of newly appointed staff to the system identifying and providing additional support and coaching where necessary. Provide day to day support for the users of HealthRoster and associated systems and diagnose and remedy any errors or malfunctions of the system, providing feedback to the Resourcing & Staffing Solutions Lead, ICT and the software provider as necessary. Keep an Issue and problems raised log and use this to develop future teaching plans and notifications to system users. Attend any relevant training in connection with major system updates and changes to ensure system continuity. Keep training materials and workbooks up to date with developments to ensure consistent version control. Work closely and maintain effective communication channels with Staffing Solutions Team, ICT Technical Services, ESR and Payroll. Facilitate sharing of best practice with other users across the NHS. Network with colleagues across User Group Forums and Regional User Groups to acquire the latest update and development information. Job description Job responsibilities Work with the Resourcing & Staffing Solutions Lead to implement and maintain the utilisation of the HealthRoster system and new developments. Plan and deliver training to new phases all new additions and work streams being introduced to HealthRostering Work with Heads of Nursing/ Clinical Professions/ Matrons/ Ward Managers/ Rostering Leads to implement the system. This will involve receiving complex, sensitive and personally identifiable information. Collect data and produce ward roster data including staff working restrictions in line with the Trusts Management and Production of Staff Rosters Policy and Procedure. Produce dummy rosters during the rollout phase for individual areas, anticipating and addressing issues with clinical staff/ management as required. Rectify these issues until a workable roster is produced. Maintain appropriate records in line with the Trusts policies and procedures. Work with roster users to problem solve and rectify poor auto roster performance. Produce requested system reports. Analyse and audit information produced by the E-Roster system Participate in the orientation and training of newly appointed staff to the system identifying and providing additional support and coaching where necessary. Provide day to day support for the users of HealthRoster and associated systems and diagnose and remedy any errors or malfunctions of the system, providing feedback to the Resourcing & Staffing Solutions Lead, ICT and the software provider as necessary. Keep an Issue and problems raised log and use this to develop future teaching plans and notifications to system users. Attend any relevant training in connection with major system updates and changes to ensure system continuity. Keep training materials and workbooks up to date with developments to ensure consistent version control. Work closely and maintain effective communication channels with Staffing Solutions Team, ICT Technical Services, ESR and Payroll. Facilitate sharing of best practice with other users across the NHS. Network with colleagues across User Group Forums and Regional User Groups to acquire the latest update and development information. Person Specification Qualfications Essential Degree/ vocational qualification level 6 in relevant subject or equivalent level of knowledge Plus, further training to post graduate diploma level or equivalent experience Good numeracy & literacy Confident user of Microsoft Word, Excel, PowerPoint & IT skills to ECDL standard or equivalent. Desirable Communication skills course Previous Experience Essential NHS experience Experience of project implementation Experience of collaborative working Experience of managing change and associated behaviours Desirable Understanding of NHS IT Implementation Evidence of Particular knowledge, skills and aptitudes Essential Training & presentation skills Excellent organisational & interpersonal skills Ability to communicate at all levels Ability to work under pressure and within set timescales. Adaptable to meet changing environments and goals Ability to absorb new information quickly. Good planning and organisational skills Understanding of the Data Protection Act Awareness and Knowledge of the dignity in care agenda. Ability to evidence/demonstrate key values and behaviours in line with the Trust framework Desirable oAn understanding of patient safety and clinical governance Specific Requirements Essential Ability to travel between Trust sites across the County. Person Specification Qualfications Essential Degree/ vocational qualification level 6 in relevant subject or equivalent level of knowledge Plus, further training to post graduate diploma level or equivalent experience Good numeracy & literacy Confident user of Microsoft Word, Excel, PowerPoint & IT skills to ECDL standard or equivalent. Desirable Communication skills course Previous Experience Essential NHS experience Experience of project implementation Experience of collaborative working Experience of managing change and associated behaviours Desirable Understanding of NHS IT Implementation Evidence of Particular knowledge, skills and aptitudes Essential Training & presentation skills Excellent organisational & interpersonal skills Ability to communicate at all levels Ability to work under pressure and within set timescales. Adaptable to meet changing environments and goals Ability to absorb new information quickly. Good planning and organisational skills Understanding of the Data Protection Act Awareness and Knowledge of the dignity in care agenda. Ability to evidence/demonstrate key values and behaviours in line with the Trust framework Desirable oAn understanding of patient safety and clinical governance Specific Requirements Essential Ability to travel between Trust sites across the County. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name United Lincolnshire Hospitals NHS Trust Address Lincoln County Hospital Robey House Lincoln LN2 5QY Employer's website https://www.ulh.nhs.uk/ (Opens in a new tab)