Main area: Administration
Grade Band: 4
Contract: Fixed term: 6 months (Due to funding)
Hours:
* Part time
* Flexible working
15 hours per week (Flexible working patterns can be considered, between 08.30-17.00 Monday-Friday.)
Job ref: 110-AC495-1224
Employer: Cwm Taf Morgannwg University Health Board
Employer type: NHS
Site: Prince Charles Hospital
Town: Merthyr Tydfil
Salary: £26,928 - £29,551 per annum, pro rata
Salary period: Yearly
Closing: 23/12/2024 23:59
Optometry Placement Coordinator
Band 4
An exciting opportunity has arisen for an administrative Optometry Placement Coordinator within the CTMUHB Ophthalmology Department. This is a new role, responsible for coordinating the HB hospital-based clinical placement programme for optometrists pursuing specialist qualifications. The successful candidate will be an experienced administrative worker who will provide comprehensive placement management and admin support for a high quality experience for optometrists attending our Eye Clinics on placements. The post-holder will be based in Prince Charles Hospital but will be required to attend other hospital sites in the HB as needed to ensure smooth rota planning, onboarding, clinic room allocation, etc. This is a part-time, fixed-term (6 months) role; working pattern/base site flexibility will be considered. The post holder will ensure placements are arranged to meet the needs of trainees, Ophthalmology service and HB targets. Applicants will need to be highly organised, adaptable, show initiative and prioritise their workload. The role includes a high level of communication with different stakeholders, so attention to detail and an excellent telephone manner is essential. Previous experience of working within a similar environment will be advantageous. We require a motivated individual who is IT literate with good knowledge of computer packages and who can adapt well, meet deadlines and stay organised.
Main duties of the job
The key post-holder responsibilities are to:
* Lead on all administrative and planning duties relating to arranging placements in secondary care for all optometry higher qualifications across the HB.
* Work as part of the multi-disciplinary team and provide expertise in the proactive management of placements, ensuring the suitability and capacity of the Eye Clinic to host placements.
* Be guided by CTMUHB guidelines, procedures and relevant All Wales policies.
* Respond to day-to-day placement/trainee queries, escalating any complex issues to their Line Manager.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person specification
Qualifications
* Educated to Diploma or Vocational Level 4 in Administration or acquired equivalent experience, skills and knowledge of a range of administrative processes, organisational policies and management procedures, acquired through training and experience in administration roles at a similar level.
* Proficient in the use of Microsoft Packages e.g. Excel.
* Understanding of eye care services.
* Knowledge of Welsh Patient Administration System (WPAS) or equivalent programme.
Experience
* Previous experience in an administrative or secretarial role.
* Proficient typing skills and experience of all Microsoft Office Packages.
* Experience of using and managing information databases.
* Experience of working in the NHS, particularly in a multi-disciplinary team.
* Experience of interpreting organisational policies when advising individuals.
Attributes
* Highly organised and able to work to deadlines, with proactive planning skills.
* Able to use initiative with identifying/solving problems, and prioritise own workload.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
Employer certification / accreditation badges
Name: Zahra Rasheed
Job title: Clinical Optometrist
Email address: zahra.rasheed@wales.nhs.uk
Telephone number: 01443 472699
We welcome an informal conversation with you before you apply - please get in contact with one of the team if you have any questions:
Zahra Rasheed, Clinical Optometrist.
Email: zahra.rasheed@wales.nhs.uk
Jamie Vaughn, Ophthalmology Support Manager.
Email: Jamie.G.Vaughan@wales.nhs.uk
Tel: 01443 430022 Ext 72699
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