Accounts Payable Executive page is loaded
Accounts Payable Executive
Apply locations Reed Property - Watson Building, Liverpool
Time type: Full time
Posted on: Posted Yesterday
Job requisition id: JR10002573
Reed in Partnership has been delivering public services since 1998. We are a British, family-owned company, whose mission has always been to positively transform people and their communities. This is reflected in our services, which we deliver to help people from all backgrounds and circumstances to change their lives for the better.
Pay Range: £24,000 to £29,500
Job Description:
Do you have proven experience of processing and problem-solving using ERP systems? Do you have excellent communication skills? Then consider the role of Accounts Payable Executive at Reed in Partnership!
Internal applications for this role close on Monday 24th March 2025.
What is the role about?
The Accounts Payable Executive is responsible for processing all invoices, credit notes and purchase orders in an accurate and timely manner and to ensure that the ledgers are reconciled to ensure that liabilities are captured & reported correctly.
The Purchase Ledger Executive also ensures that Company procurement, business expenses and travel policies are always adhered to; that all expenditure is correctly authorised and that outstanding liabilities to suppliers are paid promptly in accordance with current payment terms.
Just some of your day-to-day responsibilities will include:
1. Maintaining the Accounts Payable Ledger, including accurate and timely data entry and analysis to ensure that all liabilities are recorded, cost centres are correct, VAT is accounted for, and expenditure is appropriately coded.
2. Process expense claims in line with the company’s expense policy and delegation of authority policy, paying these in a timely manner and in accordance with frequency parameters provided for in the policy.
3. Prompt and complete resolution of queries for both internal and external stakeholders, in line with SLA.
4. Carry out travel booking requests received from the business and support colleagues with queries.
5. Perform daily invoice upload into Workday, including EIB bulk interface, as required.
6. Ensure that all suppliers are paid accurately and in accordance with our current payment terms.
7. Review transactions and investigate exceptions to ensure payment authorisation within the Company’s delegation of authority policy is followed for all expenditure items.
8. Perform supplier statement reconciliations on a periodic basis.
9. Responsibility for Aged Balances and prompt resolution of queries.
10. Ensure that all property related costs are identified and closely monitored, ensuring that all obligations under leases are met.
11. Provide support to Financial Reporting Team and provide supplier or ledger account analysis as required, contributing to period end activity and postings, as required.
12. New supplier setup and assistance as needed, to support the Company’s procurement policies.
13. Contribute to, and take responsibility for, the Continuous Improvement of finance processes to meet the changing needs of the business.
14. Other ad hoc duties as requested by the Accounts Payable Manager or Financial Transactions Manager.
What’s in it for you?
A generous base salary (pro-rata for part time), and great flexibility with your working schedule, we offer training, development and progression opportunities. You will have access to the range of Reed in Partnership benefits, which include:
1. 25 days annual leave (pro-rata for part time) plus statutory bank holidays.
2. Reed Pension Scheme.
3. Award Winning Management & Leadership training.
4. Professional & Personal Development Funds.
5. Bi-annual pay reviews.
6. Plus much more that can be found on our website.
7. With the chance to dramatically make a difference to the local community, this role offers immense job satisfaction.
At Reed in Partnership, we live and breathe our values in every decision and action taken, resulting in a collaborative and enjoyable culture within our offices. Our company values – we are fair, open and honest; we take ownership, and we work together.
To be successful in this role, we are looking for someone with:
Essential Criteria:
1. Proven experience of processing and problem-solving using ERP systems, preferably WorkDay.
2. Excellent communication skills, both oral and written.
3. Excellent time management skills and proven ability to prioritise workload in a high volume and demanding environment.
4. Ability to work both independently and as part of a team, with a pro-active and problem-solving attitude.
5. Comprehensive understanding of data sources and reporting, with good Excel knowledge, able to produce, maintain and improve workbooks to present financial information.
6. Demonstrable experience of providing excellent customer service to non-financial staff and external stakeholders.
7. A team player with good interpersonal, relationship building and communication skills.
Desirable Criteria:
1. Previous knowledge of dealing with high volumes of employee expense and travel claims.
2. Previous experience of contributing to the development of financial control processes.
3. AAT or similar qualification, or working towards.
We aim to ensure that no candidate or employee receives less favourable treatment on the grounds of gender, race, disability, sexual orientation, religion or belief, age, gender reassignment, marital or civil partnership status, pregnancy or maternity. We offer a guaranteed interview scheme for disabled applicants who meet the minimum criteria.
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