Position : Executive Assistant to Director - a role not for the faint hearted!
The director has always been an entrepreneur, read more here: niall.co.uk
Location:
* You can be partly remote; however, at times, you will need to be in Bristol, Chippenham, or Newport.
* You can be full-time office-based if you prefer.
Are you interested in: Property, Design, Startups, Finance, and pushing corporate boundaries?
Do you have a mix of creative and business flair?
Would you like the opportunity to excel in a nontraditional company setup?
We are not interested in qualifications; we want real-life experience. Tempted? Keep reading.
Job Summary:
We have a fantastic opportunity available; the Director is looking for a right-hand person to assist with the day-to-day running of many different companies under the Boyce umbrella and wider team.
The position would suit a highly proactive assistant who is flexible, extremely reliable with excellent organisational skills, and has proven experience operating in a very fast-moving professional services business.
Company:
Boyce Group only develops and manages property that the group owns. We have circa 500,000 sq ft of real estate.
Along with property development and management, we have the following subsidiaries:
* Nap: Serviced accommodation provider in central Bristol
* Beacon Lily: Residential and commercial lettings and management
* Studio Gallagher: High-end bespoke joinery company in Stroud
* Kingsway: Managing the compliance and daily operations of a large shopping centre in Newport
* Nonsuch Estate: A boutique hotel on a country estate that is currently in development in Chippenham
* Boxb: A dark kitchen provider with two locations in Bristol
We operate a maintenance team that covers most reactive and planning maintenance throughout the group.
On the development side of the company, we operate several construction sites at any one time and take responsibility for the recruitment and management of the construction staff along with procuring all the required materials.
We are exploring opening a large soft play centre and music university in Newport.
Boyce Group operates in the following sectors:
* Serviced Accommodation
* Construction
* Architecture
* Student Lets
* Professional Lets
* Commercial Property
* High-end Bespoke Furniture
* Finance
* Property Acquisition and Investment
Principal Responsibilities:
* Full support to the Director
* Procurement of building materials and soft furnishings
* Managing the email account of the Director
* Assisting with finance and insurance applications
* Streamlining company logistics
* Recruiting construction workers
Secondary Responsibilities:
* Process receipts and general expenses for the Director
* Team Management: Asana & Deputy
* Bookkeeping / Reconciling transactions on Xero
* Tenant viewings & checkouts
* Deal with confidential information in a professional and discrete manner
* Guest relations
* Utility bill management
* On-the-ground assistance at the serviced accommodation, especially during the setting up of new apartments
* Social Media Marketing
* Organise travel and accommodation for the Director and wider team
* Any other ad hoc duties requested by the Director
Ideal Experience:
* Previous EA Role
* Knowledge of Building Materials
* Bookkeeping
* Email Management
* People Management
* HR Knowledge
* Property Management
* Project Management
Software:
* Xero Bookkeeping
* Asana Task Management
* Eviivo Serviced Accommodation
* Arthur Property Management
* Microsoft Office
* Google Drive Document Storage
* Gmail Email Management
Key Skills:
* Proactive and able to work on your own initiative
* Confident telephone manner
* Flexible and adaptable
* Resilient, with a strong team focus
* Positive attitude
* Excellent organisational skills and ability to multitask
* Ability to work independently without supervision
* Ability to easily and efficiently switch between tasks
* Ability to negotiate with suppliers and tenants alike
* Time management
* MS / G Suite knowledge
* Working to deadlines while maintaining attention to detail is critical
* Decisive, confident, resourceful, and quick to see priorities
* Process verbal instructions
Red Flags:
* The role will be demanding with a lot of time-critical aspects
* As a growing company, we don’t have all the processes in place that a larger, more established company would
* You will have to work on multiple tasks simultaneously and be okay with picking up and pausing tasks as required
* It is a fast-paced environment with a lot of moving parts
* Given the nature of property, issues can arise at any time of the day
Career Progression:
We are looking for a team member who is looking for a career and will grow with the company.
The right candidate will have the opportunity to form the new role of Chief of Staff and move into that position when the company growth dictates it.
By learning about the company, we will recognise your value and assist you to flourish.
Salary:
* We wish to offer a competitive salary that will be based upon the candidate's experience and suitability for the role.
* There will be a probation period salary and an improved salary once the probation period has been passed.
* The salary will continue to grow with experience.
* The role can also be self-employed if you have existing business activities and income streams that you are continuing with.
Hours:
By the nature of the role, a lot of hours will be expected of you. On the return, you can take time off in the business day as required for personal appointments and make the hours up provided it doesn’t hinder your workload.
Benefits:
* Career progression
* Training
* Car mileage expensed
* Work outings
* Office parking
* Team meals
* Flexible working
Note:
At Boyce Group, we work to our strongest points; this job description is not contractual and is subject to change in line with the needs of the business as it grows.
The role-holder's duties include but are not limited to those outlined above.
The role-holder is expected to carry out any other duties as may reasonably be requested of them or as may be additionally assigned to the role from time to time.
Still reading? Haven’t been put off? Please submit your CV and cover letter detailing what working arrangements would suit you.
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