Job summary We have an exciting opportunity for an Administration Assistant to join our team. The Data Access and Disclosure Office (DADO) Team handle requests for information from the general public, patients, staff, police, solicitors and other third parties under the Data Protection Act 2018, UK GDPR, Access to Health Records Act 1990 and the Freedom of Information Act 2000 Main duties of the job You will require impeccable interpersonal skills, to communicate effectively with colleagues of all levels of seniority, and be able to build excellent working relationships to ensure common goals can be achieved. You will be responsible for providing a professional, efficient and confidential administration service as part of the Data Access and Disclosure Office. You will contribute as a member of the administrative team to the efficient smooth running of the Data Access and Disclosure Office. About us At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer: Flexible working options to help you balance work and life NHS pension scheme for long-term financial security Generous annual leave allowance to recharge and relax A strong focus on career development to help you grow and achieve your potential Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work. We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds. Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London. The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future. Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy. Date posted 31 March 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 to £23,615 a year Contract Permanent Working pattern Full-time Reference number 184-OL-PU-2253 Job locations Priorswood Medical Records/Information Governance Unit J, Crown Close Taunton Somerset TA2 8RX Job description Job responsibilities Working within the Data Access & Disclosure team supporting with administrative duties relating to data access requests. Supporting an efficient and effective administrative service within the team. Recording the Data Protection requests on a database, collating documentation. Printing and copying record. Please see attached Job Description & Person Specification for further details of duties and responsibilities. Job description Job responsibilities Working within the Data Access & Disclosure team supporting with administrative duties relating to data access requests. Supporting an efficient and effective administrative service within the team. Recording the Data Protection requests on a database, collating documentation. Printing and copying record. Please see attached Job Description & Person Specification for further details of duties and responsibilities. Person Specification Qualifications Essential Good standard of literacyGood standard of numeracy Desirable Typing/Word processing qualification or equivalent experience Experience Essential Proven administration experience Desirable Experience in an information governance settingExperience in dealing with confidential records Additional Criteria Essential Knowledge of Caldicott principles, patient confidentiality, information security Desirable Knowledge and understanding of principles of DPA, GDPR, FOI other IG legislationExperience in using RADAR Person Specification Qualifications Essential Good standard of literacyGood standard of numeracy Desirable Typing/Word processing qualification or equivalent experience Experience Essential Proven administration experience Desirable Experience in an information governance settingExperience in dealing with confidential records Additional Criteria Essential Knowledge of Caldicott principles, patient confidentiality, information security Desirable Knowledge and understanding of principles of DPA, GDPR, FOI other IG legislationExperience in using RADAR Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Somerset NHS Foundation Trust Address Priorswood Medical Records/Information Governance Unit J, Crown Close Taunton Somerset TA2 8RX Employer's website https://www.somersetft.nhs.uk/ (Opens in a new tab)