Working Monday, Tuesday and Wednesday from 8am to 5pm this Part Time role is to provide a first point of contact to customers and visitors to the company, maintaining an excellent rapport with staff and the public. The role involves the overall running of the reception area, switchboard, dealing with the company mail and admin. You will also provide administrative support to the Office Manager and Commercial Team.
DUTIES:
To greet visitors to the company ensuring they sign in/out of the building.
To answer all telephone calls coming through the switchboard and transfer calls to the appropriate member of staff or department
To respond to general enquiries and refer them to the appropriate member of staff or department
To accurately record telephone messages for staff and relay these messages in a timely manner
Assist the Office Manager with general admin and office duties as required
Assist the Commercial Manager with simple procurement tasks and admin support as required
Organise meeting room calendar’s and provide refreshments as required
Deal with company post ensuring incoming mail is recorded, date stamped and distributed. Prepare, frank and record outgoing mail in time for the daily postal collection.
Order stationery and office supplies
Other general duties include:
Filing photocopying and printing of documents as directed
Type professional documents, including letters, reports and memorandums
Replenish photocopier paper and toners as required
SKILLS/COMPETENCIES REQUIRED:
Excellent telephone and customer services skills
Be a good ambassador of the company – well presented with a consistent, friendly yet professional approach to your role
The ability to work with minimal supervision
Be proficient in the use of Word, Excel and other Microsoft packages
Be able to use their own initiative and have a flexible approach to what is expected of them
Must be a team player
Excellent attention to detail, ensuring work is self-checked for its accuracy
Job Types: Part-time, Permanent
Expected hours: 25.5 per week
Additional pay:
Bonus scheme
Benefits:
Company events
Company pension
Free parking
Life insurance
On-site parking
Referral programme
Schedule:
8 hour shift
Holidays
No weekends
Work Location: In person