This position is based on a 6 month fixed term contract
The HR Administration Assistant provides support to the HR Officer across a wide range of human resources functions, acting as the first point of contact for employees.
Responsibilities
* Maintaining and updating HR documents and policies.
* Assist the HR Officer with the recruitment process to include managing the onboarding process of new starters, induction, assisting with interviews and issuing offer letters/employee contracts, and managing all right to work and reference checks.
* Handling administrative processes in a timely and accurate manner. This includes monitoring and organising inductions, probations, long service awards, new starters, leavers, salary changes, absence records, and terminations.
* Assisting with processing payroll and assisting with the documentation of employee compensation and benefits.
* Assist the HR Officer with the integration of new procedures, processes, and systems, including the administration and maintenance of the HR system
* Be instrumental in the setup and transfer of data to the new HR system
* Monitor employee time keeping via electronic swipe in system.
* Manage the HR inbox.
* Handling the administration for annually recurring processes, such as appraisals, salary increases and bonuses.
* Assist with absence management and reporting.
* Responsible for updating the company intranet One Hub page e.g. new starters, anniversaries and leavers.
* Producing monthly reports, as and when required.
Additional tasks:
* Acting as a point of contact for internal and external communications, including answering phone calls, responding to emails and greeting visitors.
* Coordinating travel arrangements for visitors from other offices.
* Assisting in planning company events, meetings, or training.
* A general awareness of office supplies and maintenance, notifying the relevant departments of any requirements