We are looking for someone with good communication and computer skills; who works well in a team and is able to be flexible, working extra hours as and when required to cover for colleagues' holidays and sickness. Any previous General Practice Document Management experience would be an advantage but full training will be given. You must have an understanding of the need for confidentiality and you must be calm under pressure. Duties include receiving, scanning and reviewing all clinical correspondence that comes into the Practice and coding appropriately, along with other administrative duties as required.
Hours of work: 10 hours per week plus cover for colleagues when required.
To apply, please attach a CV with a covering letter.
Main duties of the job
The post holder is required to:
1. Be responsible for dealing with all documents that come into the Practice, scanning, coding and forwarding to clinicians when appropriate, working to a comprehensive protocol.
2. Attend, participate in and contribute to staff meetings, implementing action from the meetings as appropriate.
3. Identify and report problems and maintain appropriate records.
4. Report any operational problems with equipment.
5. Report any breakages or damage to the building or its contents.
6. Comply with all computer systems for data security and protection, reporting any IT problems to the Practice Manager or Deputy.
7. Check Practice email for messages received and action as necessary.
8. Safekeeping of medical records and documents, scanning or filing notes manually or electronically as required.
9. Other administrative duties as required.
About us
We are a 5100 patient rural practice based in the traditional Cheshire village of Audlem. We have a current clinical team of 3 GP partners, 1 Salaried GP, 1 Nurse Practitioner, 1 Nurse Prescriber, and 1 Nurse Associate. We have embraced the ARRS scheme with a Social Prescriber, Physiotherapist, Pharmacist, and Care Co-Ordinator working with an extended administration team to reduce the load on clinicians. We are a training practice and also host Keele University Medical Students.
We are a friendly team and value all our staff and their well-being. We support and encourage personal and practice development to improve both the care we deliver and our working lives. We score highly on the national GP survey, and having patients that are happy with the service we provide helps us all feel good about what we do.
We have a monthly practice meeting and development session, regular protected clinical meetings, and perhaps more importantly, promote an equal, informal, and enjoyable working environment and shared lunchtimes in the staff room.
We have excellent staff retention.
Date posted
10 February 2025
Contract
Permanent
Working pattern
Part-time
Reference number
A2404-25-0000
Job locations
Audlem, Crewe, CW3 0AH
Job responsibilities
Responsible to - The Partners through the Practice Manager.
Personal Profile - The Post Holder should have:
1. A calm disposition and an ability to work well as a team member.
2. Good verbal communication skills.
3. Computer skills.
4. Be adaptable to change.
5. Genuine interest in the aims of the practice.
6. Self-motivated in personal development.
7. A flexible approach to working extra hours to cover staff sickness and holidays.
Person Specification
Qualifications
* No formal qualification (Desirable: Document Manager qualification or Medical terminology qualification).
Experience
* Admin experience (Desirable: Experience working as a document manager or experience of working in a GP practice using the EMIS clinical system).
Knowledge and skills
* Good communication skills.
* Need to be able to work in a team.
* Need to be able to cover for colleagues when necessary (Desirable: Good IT skills).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: Audlem Medical Practice
Address: 16 Cheshire Street, Audlem, Crewe, CW3 0AH
Employer's website: Audlem Medical Practice
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