University Hospitals Sussex NHS Foundation Trust (279)
This role will support a Tier 3 severe Asthma spoke in Brighton. The post holder will be a vital member of the team who will ensure coordination of care for patients with severe asthma to ensure they get life-changing treatment quickly. You will ensure that once patients in primary care are identified; there is seamless coordination of all steps in their pathway with excellent communication between all stakeholders.
This is a 9-month fixed term / secondment post.
Main duties of the job
The key responsibility of this role is to provide administrative facilitation for the severe asthma team at UHSussex (East) including administration of asthma MDT meetings, ensuring internal and external colleagues are able to join the meetings via electronic conferencing. This will include preparing, organising and circulating agendas, minutes, results and sending out minutes of the meeting to relevant clinicians. The role will also be responsible for collecting, maintaining and submitting the data required for the asthma MDT and monitoring the dataset as well as National Respiratory Audit Programme (NRAP). It is required that the post holder will provide administration support to the clinical team and will be a pivotal point of contact and support to the asthma nurses. This will include providing clinic co-ordination (from referrals to respiratory same day unit assessments) managing outcomes and future appointments.
Job responsibilities
* To co-ordinate, supervise and maintain robust data collection and validation mechanisms including National Respiratory Audit Programme (NRAP).
* To be responsible for the efficient collection and data entry onto the database for the asthma MDT and the key performance indicators.
* To locate all missing data and ensure accuracy when inputting to the database, working with the Asthma nurses and wider MDT team.
* To analyse and report data as required, obtaining data from a variety of sources and complete NRAP.
* To be responsible for the provision of timely and accurate information to other staff.
* To ensure the production of reports and analysis when required.
* Where appropriate, to liaise with other departments.
* To provide administrative facilitation of team meetings including preparing, organising and circulating agendas, minutes of the previous meetings and recording the outcome of MDT meetings.
* To ensure that colleagues are able to join the meetings via electronic conferencing as required.
* To collate all relevant documentation for team meetings, to include patient notes, investigation results and clinic letters.
* To take minutes and record attendance at team meetings accurately and to circulate appropriately.
* To provide general administrative duties to the multidisciplinary team to include typing letters, photocopying, filing, basic clerical duties and distributing documents quickly and efficiently including uploading documents to Panda.
* To provide clinic co-ordination support to the asthma team, maintaining clinics on Careflow, managing outcomes and future appointments.
* To provide support to the asthma nursing team with general administrative duties and to be the point of contact and support.
* To take and relay messages clearly and accurately from other healthcare professionals and patients/parents/guardians.
* An autonomous responsibility to manage a full clerical administrative and secretarial service to the Consultants and members of the clinic teams. Time management and prioritising workloads are essential requirements.
* Using tact, diplomacy, reassurance and discretion exchange verbal and written information with parents/carers/guardians, medical staff, allied healthcare professionals and departments regarding future management.
* To assess the nature and urgency of all telephone calls, taking detailed messages and ensuring that the information is passed to the relevant personnel and dealt with at the earliest opportunity.
* To use UH Sussex Trust Patient Administration System (Careflow) for the retrieval/tracking of patient information/medical records.
* Provide a complete secretarial service transcribing author dictation utilising a digital dictation voice recognition system. Undertake filing, sending and receiving emails and composition of letters as required.
* To be efficient in the use of email, word and excel. There will also be the requirement to use the Trust and departmental database for which training will be given.
* Comply explicitly with the Trust policies and procedures.
Person Specification
* Evidence of having undertaken own development to improve understanding of equalities issues.
* Evidence of having championed diversity in previous roles (as appropriate to role).
* Interest in Healthcare.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£26,530 to £29,114 a year per annum, pro rata.
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