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PRS are seeking to recruit an experienced Facilities Management Administrator based in Nottingham. This is a temp to perm role for the right candidate, paying £12.50 per hour. The working hours are Monday to Friday, 8am – 5pm. Hybrid working is available after qualification, but 5 days in the office is required until then.
Job Specification:
1. Experience using a CAFM (Computer-aided Facility Management) is essential. You will track job requests and chase the relevant Managers/Engineers for quotes to include in formal proposals.
2. Use the provided Excel template to extract information from quotations and compile formal proposals.
3. Assist with raising purchase/subcontractor orders as requested by the Contracts Manager, Supervisors, and Engineers, and chase Purchase Orders from the Helpdesk or Client.
4. Track all quoted helpdesk requests, awaiting POs from clients or the helpdesk.
5. Keep all Service Contract Files up to date.
6. Work from the CAFM system and chase relevant people for quotes.
7. Assist in producing operational and monthly reports internally and externally.
8. Control the full implementation of the IMS and assist with internal audits to ensure compliance with EFS standard procedures and accreditations.
9. Assist in preparing supporting documentation for final invoicing; finance background preferred.
10. Compile and distribute data related to utilities, maintenance work, operational costs, and invoicing.
11. Assist in producing and analyzing financial reports.
12. Carry out general typing and filing duties as required.
13. Compile engineers' timesheets and input relevant information into the Timesheet Database System, tracking holidays.
14. Respond to client Helpdesk requests and maintain a tracker of job statuses (e.g., awaiting quotations, awaiting POs).
15. Assist with emergency requests and provide administrative cover from additional sites.
Person Specification:
1. GCSE qualifications.
2. Computer literate (Word, Excel, PowerPoint).
3. Good communication skills and telephone manner.
4. Able to work as part of a larger team.
5. Conscientious and able to work under pressure to defined deadlines.
6. Basic understanding of Quality Assurance and service delivery.
7. Good interpersonal and customer relationship skills.
8. Smart, presentable appearance.
9. Personable and approachable.
10. Flexible and adaptable.
What to Do:
If you are interested, please submit your details now.
Please note if you have not heard from us within 5 days, your application has not been successful.
PRS is an equal opportunities employer.
Karen Chatfield
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