* We're currently looking for a receptionist for a full-time contract (37.5 hours) with an initial duration of 6 months.
* This is a 100% onsite role so candidates will need to be local.
* Working hours currently are 8am-4pm but we can be flexible with this and offer 7am-3pm or 9am-5pm as well.
Candidates will need to have at least 2 years of experience in a similar role.
site doesn't get that many visitors they will not be expected to be working at the reception desk the entire day but will be working together with the Fleet and HSE team.
Key Responsibilities:
* Acts as the organization's first point of contact for visitors and/or callers while ensuring professional communication.
* Receives and directs calls in a courteous and efficient manner.
* Welcomes visitors, ensures and maintains proper sign-in documents, and explains/follows safety procedures.
* Completes all incoming and outgoing mail requirements, including courier services and manages maintenance of the postage machine as applicable.
* Schedules appointments, meetings, and books conference rooms.
* Orders lunch for both employees and visitors.
* Manages the office supplies stockroom, places office supplies orders, and maintains effective administration.
* Contacts vendors and suppliers as requested to advise of plant/site shutdowns and other disruptions in service.
* Maintains badges for new hires, contractors, and visitors.
* Supports administrative projects as assigned.
* Provides other administrative support activities where required.
There are some added responsibilities to this particular role:
* As a receptionist, you will also be a Site Emergency Response Coordinator. (managing the fire role call, ...)
* Various HSE administration tasks, including reviewing Enablon and Archer systems, recording data, and monitoring actions.
* Ensuring training is up to date for first aiders and fire marshals.
* Manage pool car booking system and ensure regular pool car checks are carried out.
* No experience with any of the above is required, training will be provided onsite.