Employer: Royal Surrey NHS Foundation Trust
Employer type: NHS
Site: Horizon House, Epsom and Wingfield Resource Centre, Redhill
Town: Epsom/Redhill
Salary: £25,674 per annum (pro-rata)
Salary period: Yearly
Closing: 03/03/2025 23:59
Bank Team Administrator - Business Support Team
Job overview
Surrey and Borders NHS Foundation Trust are seeking a dedicated and professional individual to join their countywide Business Support Team within a community clinical team setting. Based in Redhill and Epsom, this role will involve providing a front-line reception service, ensuring a high standard of customer care is consistently delivered. You will also offer efficient administrative support to the clinical teams, contributing to the smooth and effective operation of the service.
Main duties of the job
* A car user is required for this role.
* The position involves working across two locations in Redhill and Epsom, with the specific days at each base open to discussion.
* Rota cover is needed for the evening clinic from 5 to 7pm on Wednesdays in Redhill and Thursdays in Epsom, approximately twice a month.
Working for our organisation
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.
This role is working within i-access, a successful, countywide drug and alcohol treatment service for Surrey residents delivering tier 2, 3 and 4 substance misuse interventions across 3 main bases and 25 satellite locations. i-access is run collaboratively by SABP, PH / SCC and Via under a cooperative agreement which is one of partnership and transparency and contributes to Surrey Heartlands wider strategic ambitions.
Detailed job description and main responsibilities
* Provision of a professional reception service, demonstrating a high degree of tact, diplomacy and confidentiality as the first point of contact for service users, carers, health professionals and third-party organisations.
* Operate an efficient telephone message system, exercising judgement in the exchange and prioritization of information.
* Support clinical colleagues with effective co-ordination of main clinics and satellite clinics using electronic calendars.
* Responsible for the timeliness, accuracy and integrity of data recorded on paper and electronic systems.
* Book and outcome clinic appointments on the Electronic Patient Record System (EPR).
* Audio and copy typing clinical and administrative documents in agreed formats and within specified timescales.
* Create and maintain bespoke documents for the team including leaflets and posters.
* Manage incoming and outgoing communications.
* Administer the prescription and travel claim systems in line with Trust and Local Policy and Procedure.
* Maintain asset registers, logs and inventories. Maintain a safe working environment liaising with the appropriate agency to complete requested work.
* Receive and scan all referrals to our Central Referral Hub for processing.
* Scanning documents and upload to the EPR.
* Receive and respond to emails in an appropriate manner, forwarding where necessary.
* Responsible for ensuring clean and tidy office and waiting areas with the team’s stock of leaflets and forms well maintained.
* Undertake clerical duties including photocopying, laminating and faxing.
Person specification
Experience
* Experience of working in an administrative role.
* Experience of reception or public facing work including management of challenging scenarios.
* Proficiency in using Microsoft Office packages; Word, Outlook and Excel.
* Previous work in an NHS / Healthcare environment.
* Experience of working with people with mental health / substance misuse issues.
Qualifications
* NVQ Level 3 in Business Administration or equivalent experience.
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
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