Job summary Are you an experienced minute taker with strong administration and formal minute taking skills? Do you have excellent attention to detail and the ability to understand Board level and committee meetings? Do you have a track record of dealing with highly confidential information and the ability to be discreet? Do you have a positive attitude, the ability to work under pressure, manage conflicting deadlines and work as part of a close team? Are you able to develop positive working relationships with a variety of stakeholders including senior members of staff, Governors and Board members? If you have answered 'yes' we want to hear from you. An exciting opportunity has arisen for a highly motivated and enthusiastic Corporate Affairs Officer who will to join the University Hospital Tees Group to provide essential support and coordination to a busy and friendly Corporate Secretariat Team. Cross site working is essential (North Tees and South Tees) Main duties of the job The role requires someone with a flexible, focused and positive approach to minute taking, who is able to record the information in an impartial way without imposing their own opinions into the notes taken. The role requires someone who can embrace a varied and demanding workload and who can recognise the changing needs of our governance structure and the Corporate Secretariat Team. The role requires someone who will be available to attend meetings both in person and online. Cross site travel across all the hospital sites and at external venues is a requirement of the role. About us At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience. We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards. We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities. We recruit for values and "Together we are North Tees & Hartlepool" Date posted 23 October 2024 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year dependent on experience Contract Permanent Working pattern Full-time Reference number 345-COR6535290 Job locations North Tees Hospital Hardwick Road Stockton on Tees TS19 8PE Job description Job responsibilities To support the Company Secretary in the provision of company secretarial support and advice to the two Trusts and University Hospitals Tees. The purpose of the corporate secretariat service is to advise and support the Group Chair, Group Board of Directors, Trust Board of Directors and two Council of Governors on all aspects of regulation, corporate governance and effective business conduct for the organisation. The post holder will support the Company Secretary to ensure the Trust complies with relevant legal, constitutional and regulatory requirements and that procedures, systems and processes are established and operate to facilitate achievement of good practice. To create and maintain effective working relationships at all levels, internal and external to the Trust, including the local health economy, which relate to the two Trusts and University Hospitals Tees. The post holder will support the Company Secretary to ensure the Group Board of Directors, two Trust Board of Directors and two Council of Governors, and their respective Committees and Groups run efficiently and effectively and that they are properly serviced and recorded. This will include, as necessary, drafting of accurate reports, across a range of subjects. To service and support the Group Board of Directors, two Trust Board of Directors and two Council of Governors, and their respective Committees and Groups, as required and determined by the Company Secretary, including the setting up of such committees; establishing the agenda, sending out papers, printing, taking minutes and sending them out within the agreed timelines. To be the first point of contact for all NED and Governor enquiries. The post holder will need to establish strong relationships and inspire confidence from those working at the most senior level. They will work with minimal supervision in an organised, efficient manner in order to maximise the effective use of both their own time and that of the Chair, NEDs and Governors. Job description Job responsibilities To support the Company Secretary in the provision of company secretarial support and advice to the two Trusts and University Hospitals Tees. The purpose of the corporate secretariat service is to advise and support the Group Chair, Group Board of Directors, Trust Board of Directors and two Council of Governors on all aspects of regulation, corporate governance and effective business conduct for the organisation. The post holder will support the Company Secretary to ensure the Trust complies with relevant legal, constitutional and regulatory requirements and that procedures, systems and processes are established and operate to facilitate achievement of good practice. To create and maintain effective working relationships at all levels, internal and external to the Trust, including the local health economy, which relate to the two Trusts and University Hospitals Tees. The post holder will support the Company Secretary to ensure the Group Board of Directors, two Trust Board of Directors and two Council of Governors, and their respective Committees and Groups run efficiently and effectively and that they are properly serviced and recorded. This will include, as necessary, drafting of accurate reports, across a range of subjects. To service and support the Group Board of Directors, two Trust Board of Directors and two Council of Governors, and their respective Committees and Groups, as required and determined by the Company Secretary, including the setting up of such committees; establishing the agenda, sending out papers, printing, taking minutes and sending them out within the agreed timelines. To be the first point of contact for all NED and Governor enquiries. The post holder will need to establish strong relationships and inspire confidence from those working at the most senior level. They will work with minimal supervision in an organised, efficient manner in order to maximise the effective use of both their own time and that of the Chair, NEDs and Governors. Person Specification Secretarial Experience Essential Extensive secretarial experience working in a highly confidential, high pressured environment, planning and delivering high quality of work to tight deadlines with attention to detail Desirable Extensive experience within the NHS Person Specification Secretarial Experience Essential Extensive secretarial experience working in a highly confidential, high pressured environment, planning and delivering high quality of work to tight deadlines with attention to detail Desirable Extensive experience within the NHS Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name North Tees & Hartlepool NHS Foundation Trust Address North Tees Hospital Hardwick Road Stockton on Tees TS19 8PE Employer's website https://www.nth.nhs.uk/ (Opens in a new tab)