Main area: Oncology Support Medical Secretary
Grade: NHS AfC: Band 3
Contract: Fixed term: 12 months (covering adoption Leave)
Hours: Full time - 37.5 hours per week
Job ref: 223-SSO-603
Employer: The Shrewsbury and Telford Hospital NHS Trust
Employer type: NHS
Site: The Royal Shrewsbury Hospital
Town: Shrewsbury
Salary: £24,071 - £25,674 per annum/ pro rata
Salary period: Yearly
Closing: 29/11/2024 23:59
Support Secretary to Oncology
NHS AfC: Band 3
Job overview
We are looking to appoint a Support Medical Secretary to cover maternity leave within the Oncology Department. The successful candidate will be a pivotal person within the secretarial team. You will provide efficient and comprehensive secretarial support, in partnership with the Higher level Medical Secretary, to the Consultant and supporting clinical teams using effective organisational, communication and prioritisation skills to ensure deadlines are met.
It is essential that the post holder exercises initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times. You will be fully conversant with all Microsoft applications, word processing, Microsoft publisher, producing presentations using PowerPoint, maintaining databases on Excel and Access.
Main duties of the job
The post holder is expected to work accurately under pressure with the ability to manage and prioritise their own workload; providing and receiving information which may require tact, diplomacy and persuasive skills as there may be barriers to understanding. Some of the main duties include:
* Digital and audio typing of clinical letters, correspondence and discharge summaries.
* Ensuring results of tests and investigations for patients are reviewed by the Clinical teams in a timely manner and making any necessary ongoing arrangements.
* Arrange, attend and minute meetings as required, taking and transcribing minutes and follow up actions.
* Using the in-house patient data tracking system ensure patient case notes are booked in and out appropriately.
* Respond to Patient and Carers telephone calls, regarding a variety of subjects, using own judgement in a professional and competent manner to provide non-clinical guidance.
Working for our organisation
The Shrewsbury and Telford Hospital NHS Trust can offer you great career prospects and a fantastic lifestyle. Situated in one of the most attractive parts of the country with dramatic countryside and bustling towns, we have state of the art facilities, supportive friendly teams and excellent professional NHS job development opportunities.
The Trust has a vision for the future that puts the patient at the heart of everything we do and is guided by the principles and values about which we care deeply.
Detailed job description and main responsibilities
For full duties and responsibilities please refer to the attached document entitled Job Description.
Person specification
Education / Training
* 4 GCSE's (grades 9 - 4 or A - C)
* RSA Stage 3 typewriting and/or word processing
* NVQ 3 in Business Administration
* ECDL
Experience
* Audio typing experience
* Previous secretarial/ PA experience
* Knowledge of software programs including Microsoft Office
* Medical terminology
* NHS Experience
* Medical secretarial experience
* Customer care experience
Skills
* High standard of grammar and spelling
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible. In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people.
Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.
Employer certification / accreditation badges
Name: Kirstie Watton
Job title: Medical Secretary Supervisor
Email address: kirstie.watton1@nhs.net
Telephone number: 01743 261000
If you have problems applying, contact
Address: The Shrewsbury and Telford Hospital NHS Trust
Shrewsbury Business Park
1 Douglas Court
Shrewsbury
Shropshire
SY2 6LG
Telephone: 01743 492402
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