A leading Auction House is seeking a detail-oriented and proactive Client Accounting Administrator to join their finance team. This pivotal role involves managing client-related financial operations, supporting buyers and vendors, and ensuring smooth post-sale processes. The successful candidate will demonstrate excellent communication and organisational skills, with the ability to manage multiple responsibilities in a fast-paced environment.
Key Responsibilities:
General Finance & Administrative Tasks:
* Monitor the department inbox, forward or respond to email enquiries as appropriate.
* Handle general finance enquiries from buyers, vendors, and staff members.
* Create, credit, or re-issue invoices on an ad-hoc basis.
* Process refunds, allowances, and cancellations for defaulting buyers.
* Resolve posting queries raised by the Financial Controller and Management Accountant.
* Provide holiday cover for other administrators in the department.
Buyer Accounts:
* Identify and post incoming bank transfers, including large third-party payments requiring AML checks.
* Identify and post incoming SagePay transactions.
* Reconcile and balance credit card payments taken; prepare paying-in reports.
* Handle cash/cheque banking and produce associated paying-in reports.
* Create, post, and email buyer invoices following sales.
* Chase outstanding invoices after an auction and co-ordinate further action with the Financial Controller, including instructing solicitors if necessary.
* Record and manage deposit payments where required.
* Process post auction sale transactions
Skills & Competencies:
* Previous administration experienced within an accounting department.
* Customer service experience
* AAT qualification, or currently studying an advantage but not essential.
* Strong attention to detail and high level of accuracy.
* Knowledge of Microsoft Dynamics Navision desirable but not essential.
* Intermediate/Advanced Excel.
* Effective time management and ability to prioritise workloads.
* Excellent communication and interpersonal skills.
* Familiarity with AML regulations and auction industry processes is an advantage.
* Flexibility and willingness to help with non-core finance adhoc duties.
What They Offer:
* Flexible working arrangements (full or part-time).
* Competitive salary based on experience.
* Opportunity to work in a renowned auction house with a collaborative and dynamic team.
If you are passionate about finance and enjoy working in a unique, fast-paced environment, we would love to hear from you.
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