Employer: Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type: NHS
Site: Ormskirk District General Hospital
Town: Ormskirk
Salary: £26,530 - £29,114 Per Annum, Pro Rata
Salary period: Yearly
Closing: 01/12/2024 23:59
Interview date: 13/12/2024
Medical Roster Co-ordinator - Gastroenterology
NHS AfC: Band 4
Job overview
The Gastroenterology team at MWL is looking to recruit an experienced co-ordinator to manage the medical rota, ensuring clinics and endoscopy rooms are fully utilised and prevent the loss of clinics/lists by ensuring appropriate back-fill and cover is in place.
Liaising with the Gastroenterology medical team, the Nurse Endoscopy team, and the Management team, you will ensure seamless and accurate provision of care for our patients, including cancer target patients, ensuring any issues are escalated promptly and efficiently. In addition, you will track short notice cancellations to prevent under booked clinics to mitigate any increases to the waiting list.
You will be responsible for linking in with various departments throughout the Trust either face to face, via phone, or email for a variety of reasons such as booking rooms, list scheduling, roster management, outpatient staffing/capacity, and endoscopy scheduling.
Providing administrative support to the Gastro team such as diary management, note taking, arranging meetings, and liaising with various departments such as procurement, IT, and Finance.
Main duties of the job
The post holder will work with their specialty service line and Clinical Teams to ensure that all medical rosters within the CBU are EWTD and New Deal compliant and produced in a timely and efficient manner utilizing both existing and temporary staff in the most appropriate and cost-effective manner.
Communication and relationships
· Work closely with operational management/clinical teams utilizing the trust designated clinical systems (TempRE, Healthmedics), to identify and book any temporary medical locum cover required once all alternative options have been exhausted.
· Responsible for collation of CV’s of medical staff to send to clinical leads for timely approval.
Person specification
Qualifications
* Educated to Diploma Level or equivalent
* NVQ Ill Business Administration or higher
Knowledge & Experience
* Experience of liaising with medical staff in an NHS setting
* Experience of maintaining robust electronic systems
* Experience of medical rota management
* Experience of producing on-call rotas
Skills
* IT literate including Microsoft Outlook, Word, Excel & Access
* Ability to work on own initiative and schedule work to meet deadlines
* Ability to prioritise, take ownership and manage workload
* Flexible attitude towards work, task and changing priorities
* Excellent communication skills with the ability to adapt to the stakeholder audience
Other
* Ability to work with a busy environment and under pressure
* Professional experience
* Ability to work as part of a larger team
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring.
If you wish to apply under the Guaranteed Interview Scheme, please indicate this on the online application form.
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Name: Sarah Evason
Job title: Deputy Directorate Manager, Gastroenterology
Email address: sarah.evason@merseywestlancs.nhs.uk
Telephone number: 01695 658274
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