Job summary Job type: Hybrid Hours: 20 hours per week (5 days a week) Accountable to: Group Financial Controller We are looking for an Accounts Payable Clerk to work at our Head Office in Kings Hill. The Accounts Payable Clerk will be responsible for managing and processing all invoices, ensuring timely payments and maintaining accurate records. This will involve liaising with suppliers to investigate deal with any queries, as well as being in communication with Operations to ensure correct allocation and approval. Main duties of the job The Accounts Payable Clerk will be responsible for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This includes the preparation of weekly BACS runs and the sending of remittance advice to suppliers. This role will involve maintaining financial records, ensuring compliance with company policies, and supporting the finance team with various accounting tasks. About us We're an independent healthcare provider, with established roots in muscular-skeletal health and diagnostics, founded by expert NHS clinicians who recognised a way to improve things. Our approach means that whether it's speed, flexibility, efficiency or quality, every aspect has been carefully considered to surpass expectations. This is why we've been a trusted partner of the NHS for over ten years, and the provider of choice for countless private patients. We work with integrity. When it comes to collaboratively delivering care, relationships are key. Whether we're interacting with each other, our partners or our patients, we're always open and honest. Every key decision is based on clear process and informed by evidence. We act with empathy. Everyone who is here, is here because they care about people. We always try and put ourselves in the shoes of whomever we're interacting with and treat people with compassion and consideration. We inspire with passion. It's hard work, but we absolutely love what we do. There's no room for a half-hearted approach to healthcare, it requires dedication, and that's what everyone here has. A Healthshare employee is enthusiastic, with a verve and panache that inspires others around them. Benefits: 25 days annual leave (plus Bank Holidays) and option to buy/sell Private Healthcare (Benenden) Company Pension Scheme Life Assurance Blue Light Card Refer a Friend Scheme CPD Opportunities Wagestream Reward Gateway Cycle to Work Scheme Smart Tech EV Car Scheme Date posted 22 October 2024 Pay scheme Other Salary £13,000 a year Contract Permanent Working pattern Part-time Reference number M0045-24-0130 Job locations 20 Churchill Square West Malling Kings Hill Kent ME19 4YU Job description Job responsibilities Key Working Relationships Group Financial Controller Management Accountant Department Heads Management duties and responsibilities Managing the account email inbox, dealing with queries and distributing the emails accordingly Processing supplier invoices and credit notes on Sage Requesting and managing invoice approval from Service Managers Manage Associate invoices and payments monthly Preparing and running weekly BACS payments Sending remittances to suppliers on a weekly basis in line with payment runs Requesting faster payments where necessary Setting up new supplier accounts on Sage, ensuring accurate input of all details Resolving account queries Reconciling supplier statements, and chasing for missing invoices/credit notes Keeping supplier accounts up to date Matching POs to invoices for inputting correct department codes on Sage Job description Job responsibilities Key Working Relationships Group Financial Controller Management Accountant Department Heads Management duties and responsibilities Managing the account email inbox, dealing with queries and distributing the emails accordingly Processing supplier invoices and credit notes on Sage Requesting and managing invoice approval from Service Managers Manage Associate invoices and payments monthly Preparing and running weekly BACS payments Sending remittances to suppliers on a weekly basis in line with payment runs Requesting faster payments where necessary Setting up new supplier accounts on Sage, ensuring accurate input of all details Resolving account queries Reconciling supplier statements, and chasing for missing invoices/credit notes Keeping supplier accounts up to date Matching POs to invoices for inputting correct department codes on Sage Person Specification Qualifications Essential Range of GCSE (or equivalent) including Maths Experience Essential Worked in a finance department for at least 3 years. Previous Accounts Payable experience Desirable Healthcare experience will be beneficial. Use of Sage Skills Essential IT literate with strong data entry skills Conducts oneself that aligns to a culture that improves quality and safety in service areas. Ability to promote equality and value diversity. Ability to keep accurate records Ability to work independently and take initiative Attention to detail Desirable IT familiarity with at least a basic knowledge of Excel, Word, Outlook, and Teams. Person Specification Qualifications Essential Range of GCSE (or equivalent) including Maths Experience Essential Worked in a finance department for at least 3 years. Previous Accounts Payable experience Desirable Healthcare experience will be beneficial. Use of Sage Skills Essential IT literate with strong data entry skills Conducts oneself that aligns to a culture that improves quality and safety in service areas. Ability to promote equality and value diversity. Ability to keep accurate records Ability to work independently and take initiative Attention to detail Desirable IT familiarity with at least a basic knowledge of Excel, Word, Outlook, and Teams. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Healthshare Group Address 20 Churchill Square West Malling Kings Hill Kent ME19 4YU Employer's website https://healthshare.org.uk/ (Opens in a new tab)