Job Description
Anderson Knight is recruiting a Facilities Administrator for a company based in Edinburgh.
This position is responsible for organising and supporting the Centre Management office efficiently and cost-effectively while providing administrative assistance to the management team.
Salary: £28,000
Job Type: Full-time, Office-Based, 6 Months FTC
Working Hours: 37.5Hrs - Monday to Friday 9:00 AM - 5:30 PM
Key Responsibilities:
•\tManage and maintain manual and digital data systems, including filing and archiving.
•\tProvide secretarial support to the Centre Management team, ensuring all documents adhere to company standards for formatting and presentation.
•\tOversee orders, payments, and invoicing using the company’s accounting system and Purchase Ordering Management System (POMS), ensuring timely processing.
•\tAssist the General Manager in monitoring expenditures.
•\tImplement and manage information systems, including the Centre’s SharePoint site.
•\tSupport the Centre Management team with tenant liaison, record-keeping, and general administration.
•\tPrepare reports as required.
•\tEnsure compliance with all Managing Agent quality assurance and health & safety procedures.
•\tAssist in the administration of promotional events and activities, including tracking payments and sending required correspondence in line with company procedures.
•\tHandle visitor inquiries and general queries at the Management Suite and Customer Service Desk.
•\tAdminister conference room bookings.
•\tPerform any other reasonable duties as assigned by the line manager or management team.
Requirements:
•\tProficiency in Microsoft Office Suite.
•\tFamiliarity with accounting/financial software.
•\tHealth & safety qualification.
•\tExperience in accounts, office organisation, and customer service.
•\tPrevious experience with reception, switchboard operation, and cash handling.
•\tAbility to work both independently and collaboratively within a team.
•\tHighly organised with excellent time management.
•\tStrong numerical aptitude and accuracy.
•\tPositive, outgoing personality with good interpersonal skills.
•\tFlexible and able to meet strict deadlines.
To apply for this excellent opportunity, please forward your CV in complete confidence.