Job summary We are seeking a highly organised and adaptable individual to provide essential administrative support within the Trust's Safeguarding Hub. The successful candidate will assist in managing the Safeguarding Hub's daily operations, ensuring the team can focus on providing safeguarding advice, training and support, and general office administration. You will act as the point of contact for Safeguarding Team enquiries, handle sensitive calls, and ensure that internal & external communication is clear and effective. Key responsibilities include supporting the executive and safeguarding teams with diary management, the coordination of meetings, minute-taking, managing databases, record keeping, data analysis and preparing documentation. You will also be involved in organising events, ordering supplies, processing mail & managing travel arrangements. Additionally, the role requires a proactive approach in handling office administration such as maintaining databases, preparing documents and ensuring compliance with Trust policies & procedures. The ideal candidate will be able to work flexibly and take on additional responsibilities as required, ensuring that patient & staff confidentiality is upheld at all times. Strong communication skills, the ability to work independently, and advanced proficiency in Microsoft Office are essential for this role. Main duties of the job To provide general administrative support in the smooth operational running of the Safeguarding Hub Provide routine data management & recording of Hub related activity To be the point of contact for section 4 strategy discussions, to take & research details of those being discussed and manage the coordination & administration of discussions between police, social care and LPFT To provide diary management to the Safeguarding Team Act as a point of contact for the Safeguarding Team explaining & relaying complex information clearly & effectively, in writing, via email and/or verbally. Plan, schedule, organise & provide full administrative support to the meetings of the Safeguarding Team as required, ensuring that all papers, agendas, minutes, notification of attendance are distributed to meet committee meeting cycles. Assist in the organisation & coordination of events, displays and/or conferences. Organise travel for conferences & meetings including booking of places, accommodation, and rail/road travel for the Safeguarding Team. Assist in managing the workload & priorities with the Safeguarding Team Maintain, collate & analyse information from & input to internal & external databases & information systems as required to support compliance with a variety of requirements To answer incoming calls to the hub To assist in ensuring accurate record keeping for areas such as Trust Allegations & Sharon Safeguarding page To ensure patient confidentiality is maintained at all times About us Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do. You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff. Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more. Date posted 18 March 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time, Flexible working Reference number 274-11390-COR Job locations Welton House Lime Kiln Way Lincoln LN2 4WH Job description Job responsibilities Please view the attached Job Description and Person Specification documents for complete details regarding this post. When completing your application, please demonstrate how you meet the role criteria. We can also offer you many staff benefits to help support you which include: Early access to Psychological Therapies and Physiotherapy Competitive annual leave allowance Car leasing scheme Childcare Vouchers NHS pension scheme Free eye tests Money saving options through our salary sacrifice scheme Discounts on major high street retailers and restaurants Get in touch today: Our friendly team is here to answer any questions you may have about our role. For more information, please contact Kayleigh Cheltenham, via email at kayleigh.cheltenhamnhs.net Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected. Job description Job responsibilities Please view the attached Job Description and Person Specification documents for complete details regarding this post. When completing your application, please demonstrate how you meet the role criteria. We can also offer you many staff benefits to help support you which include: Early access to Psychological Therapies and Physiotherapy Competitive annual leave allowance Car leasing scheme Childcare Vouchers NHS pension scheme Free eye tests Money saving options through our salary sacrifice scheme Discounts on major high street retailers and restaurants Get in touch today: Our friendly team is here to answer any questions you may have about our role. For more information, please contact Kayleigh Cheltenham, via email at kayleigh.cheltenhamnhs.net Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected. Person Specification Qualifications Essential NVQ Level 3 or equivalent qualification plus experience Good standard of education English 'O' level / GCSE or equivalent Desirable Shorthand of 60 wpm Experience Essential Conversant with Microsoft Office, particularly Word / Excel / PowerPoint / electronic diary management etc. Person Specification Qualifications Essential NVQ Level 3 or equivalent qualification plus experience Good standard of education English 'O' level / GCSE or equivalent Desirable Shorthand of 60 wpm Experience Essential Conversant with Microsoft Office, particularly Word / Excel / PowerPoint / electronic diary management etc. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Lincolnshire Partnership NHS Foundation Trust Address Welton House Lime Kiln Way Lincoln LN2 4WH Employer's website https://www.lpft.nhs.uk/ (Opens in a new tab)