JOB PURPOSE
The post-holder will report directly to the Senior Manager for Programme Management Office (PMO) and will be required to work effectively with senior staff across the programme and EA. Through the delivery of comprehensive programme administrative support the post-holder will contribute to the smooth running and development of the programme and administrative affairs.
MAIN DUTIES AND RESPONSIBILITIES
1. Reviewing existing programme and administrative procedures and protocols and in developing clear and consistent procedures and protocols for the programme. Communicate these to staff across the programme.
2. Responsible for the line management of Project Support Officers within relevant workstreams.
3. Support the Senior Manager for PMO with the on-going management of programme planning, performance and the risk register for the programme.
4. Assist in collating and summarising complex papers and information, e.g. business case, highlight reports and project planning documentation, in an appropriate format for the Senior Manager for PMO and senior members of the programme.
5. Monitor tasks, actions and improvements associated with the implementation of the project plans and report to the Senior Manager for PMO.
6. Support the Senior Manager for PMO and senior members of the programme with the on-going monitoring of project budgets and financial reporting arrangements.
7. Provide clear information and informal coaching to programme staff to enhance the level of awareness and improve the understanding of business and administrative process throughout the programme.
8. Create, maintain, interrogate and progressively develop database/information systems to enable central co-ordinate of project and administrative support activity across the programme.
9. Maintain and manage information, record and report on behalf of the relevant workstreams/projects.
10. Support the Senior Manager for PMO with the preparation for, attendance at and actions arising from meetings as required.
11. Liaise with internal and external stakeholders on behalf of the Senior Manager for PMO as required.
12. Ensure that all duties are carried out with complete confidentiality and to the required standard as agreed with the Senior Manager for PMO.
13. Contribute to emerging programme developments as required.