Summary As the IOPC Archive Manager, you will be welcomed into a dynamic and inclusive team leading the archiving of the materials relating to the Hillsborough Stadium Disaster of 1989 and our wider information and data archiving requirements. You will be part of the Data and Information function within our DDaT services. You will lead the delivery of the IOPC archiving requirements supported by the Archivist team. You will lead all aspects of your team's effectiveness through delivery planning and scheduling of work and undertaking quality assurance, as well overseeing cataloguing and sensitivity review work As a Public Records Act Officer within the IOPC you can expect to work in a progressive and dynamic organisation with declared and strong core values. These values influence our plans, service delivery and engagement with complainants, the police and all our stakeholders. Role Description To work within IOPC Data and Information function to enable the effective data management for archiving of; Material relating to the Hillsborough Stadium Disaster of 1989 IOPC investigations and materials in relation to our role overseeing the Police complaints process. Role Description To work within IOPC investigation team managing the data lifecycle and archiving of materials, including the Hillsborough Stadium Disaster of 1989. The post holder be the general manager of archive material, conducting and delegating research into the archive material (where required) and also be a key player in the ongoing PRA investigation and Hillsborough legacy activity. This vacancy is using Success Profiles, to find out more, please click here. As part of the application process, you will be asked to complete a statement of suitability based on the essential criteria. Package 27.5 days paid annual leave (increasing with service to 32.5 days) Options to carry over, buy or sell annual leave Civil Service pension Civil Service maternity leave package PAM employee assistance programme Access to Civil Service Sports Council (CSSC) membership Cycle to work scheme Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup Car Leasing Scheme Staff networks focused on each of the protected characteristics - run for staff, by staff: Enable Network, Welsh Network, Pride and LGBTQI Network, Sex and Family Network, Race, Religion and Belief Network, Age Network Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity behaviours Additional Information: The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions. The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us. This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process. Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk Emotional Consideration: In performing this role, you will have occasional exposure to distressing material which will likely be impactful, traumatic and challenging. Given the nature of the work. The IOPC recognises this and offers all staff a range of wellbeing provisions, including TRiM (Trauma Risk Management) peer-to-peer support, a dedicated Wellbeing Advisor, and access to free confidential counselling. All staff are strongly encouraged to proactively access and engage with the support available. If you would like to speak about this element of the role with somebody already doing similar work at the IOPC, please contact and this can be arranged. Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith. Main Responsibilities To lead the Archiving team to deliver cataloguing, sensitivity review, redaction processes for physical and digital files, file preparation and transfer processes following IOPC cataloguing procedures, according to ISAD(G) standards and the Public Records Act. Set against delivery schedules and strategy set by the IOPC Lead in the development of policies relating to the archiving management of records in addition to internal policies such as Salvage Recovery Plans and Business Continuity plans. To support and advise on items for digitisation, not solely within the Archive but also material for PRA consideration held by Investigators, Exhibits and wider IOPC generated material. To oversee archiving resources including allocating and quality assuring their work To deliver the IOPC requirements for preservation of digital and physical materials requirements within archiving including specialist advice on preservation and digitisation where appropriate To assist in training staff in relevant processes related to the Public Records Act To ensure a wide range of stakeholders can easily navigate the IOPC generated archives by developing detailed indexes and descriptions against agreed naming conventions, with clear glossary and taxonomy. To ensure at all times that information contained within the collection is managed lawfully under the terms of the Data Protection 2018 and Freedom of Information Acts. To work cooperatively, communicate and consult with appropriate colleagues within the IOPC investigations directorate and build effective working relationships. Any other relevant duties appropriate to the grade as may be required. All duties and responsibilities should be carried out in accordance with agreed IOPC policies and procedures. Ideal Candidate Essential Experience Extensive experience and understanding in archive cataloguing including developing catalogues and archive cataloguing standards and principles. Experience of working towards compliance to Public Records Act, including cataloguing standards, developing or leading sensitivity reviews, redaction, file preparation and preservation Supervisory experience of developing and embedding data lifecycle management including retention schedules Experience of driving compliance of Data Protection and Freedom of Information requirements. Experience of managing archival collections to recognised environmental standards and managing and performing tasks to ensure the preservation of collections Experience of project management including archive digitisation projects. Experience of working with discretion, confidentiality and sensitivity. Experience of working to tight deadlines and adjusting working practices accordingly. Knowledge of relevant legislation, standards and procedures in relation to collections management, including the Public Records Act, and Copyright Act Experienced user of HOLMES 2 Experienced user of Relativity Database Postgraduate degree level, in Archive and Records Management or equivalent experience. Desirable Experience Experience of working in an investigation and inquiry archiving environment Experience of working in a public sector archiving environment Experienced user of HOLMES The role requires a Standard DBS check. National security vetting: clearance levels - GOV.UK (www.gov.uk) Reasonable Adjustments The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide: Extra time for presentations or interview questions Formatting changes such as colours for text or background on written assignments Questions presented in writing during interviews If you require any reasonable adjustments to our recruitment process, please email recruitmentpoliceconduct.gov.uk Desired Skills and Experience Essential Experience Extensive experience and understanding in archive cataloguing including developing catalogues and archive cataloguing standards and principles. Experience of working towards compliance to Public Records Act, including cataloguing standards, developing or leading sensitivity reviews, redaction, file preparation and preservation Supervisory experience of developing and embedding data lifecycle management including retention schedules Experience of driving compliance of Data Protection and Freedom of Information requirements. Experience of managing archival collections to recognised environmental standards and managing and performing tasks to ensure the preservation of collections Experience of project management including archive digitisation projects. Experience of working with discretion, confidentiality and sensitivity. Experience of working to tight deadlines and adjusting working practices accordingly. Knowledge of relevant legislation, standards and procedures in relation to collections management, including the Public Records Act, and Copyright Act Experienced user of HOLMES 2 Experienced user of Relativity Database Postgraduate degree level, in Archive and Records Management or equivalent experience. Desirable Experience Experience of working in an investigation and inquiry archiving environment Experience of working in a public sector archiving environment Experienced user of HOLMES