Job Description
What You'll Do -
1. Responsible for company secretarial, corporate and administrative affairs relating to a portfolio of client companies
2. Builds and maintains strong relationships with clients and external stakeholders
3. Proactively develop and maintain strong and effective working relationships within the Company and on occasions across the Client Services teams in other jurisdictions, promoting a culture of support, collaboration and a joined-up approach to servicing clients
4. Scheduling and co-ordination of Board meetings to include:Preparing agendas, drafting board papers and resolutions, preparing board packs, organising, attending and minuting of Board meetings for review by the Senior Asst. Company SecretaryMaintaining and managing a schedule of agenda items and actions in respect of Board meetings and following up with responsible partiesPreparing relevant documentation for and managing AGMs
5. Ensuring the maintenance of all statutory records and company registers
6. Facilitation of ad hoc tasks requested as they come across (share capital matters, dividends, written resolutions, etc.) and ensuring timely response and completion.
7. Compliance with KYC and AML requirements in relation to company changes (Directors, PSCs, Shareholders)
8. Providing support and assistance to the Senior Company Secretarial Assistant on day-to-day company secretarial and corporate governance matters.
9. Completion of daily time sheets ensuring correct allocation and billing of time against client activities.