Overview: We are looking to appoint an Events Coordinator to ensure the smooth running of our high-profile physical and virtual events around the world. The role of the Events Coordinator is an important role looking after a portfolio of events and providing support to the wider Events team. This is a role which requires good attention to detail, proactive approach and communication skills.
Main Duties and Responsibilities
* Plan, deliver and host global events, including forums and awards ceremonies both physically and virtually.
* Strong experience of virtual events.
* Liaising with sponsors to ensure they receive their package with a high level of customer service.
* Confident with venue sourcing and booking, AV management, logistics planning.
* Putting together venue research and supplier research when required.
* Coordinate on-site activity, liaising with the venue, A/V supplier, photographer, in-house team as well as running registration desks.
* Maintain accurate databases for event attendees.
* Coordinate the requirements of the in-house team, speakers, sponsors, exhibitors and suppliers to ensure the effective delivery of all events to agreed budget and timeframe.
* Support on Mandarin translations on printed assets, scripts and PowerPoint presentations.
Skills and Experience
* Ability and desire to succeed.
* Ability to own an event cycle from start to finish.
* Knowledge of Legal markets advantageous.
* Ability to demonstrate event delivery to a high standard.
* Contribute effectively within a team environment.
* Work collaboratively with both internal and external stakeholders.
* Ability to work autonomously.
* Ability to thrive in a high-pressure environment.
* Strong personal skills, ability to engage and forge strong meaningful relationships.
Person Specification
* Good organisation and time management skills.
* Strong verbal and written communication skills, with a strong attention to detail.
* High level of competency with Office suite.
* Experience using virtual event platforms.
* Ability to manage multiple events at once.
* Ability to work under pressure to tight deadlines.
* Candidates must be entitled to live and work in the UK and should have no travel restrictions.
* Fluent spoken and written communication in Mandarin is a must.
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