Key Responsibilities:
* Establish and maintain an efficient document control system for all project documentation.
* Ensure all documents are properly classified, filed, and stored in accordance with company policies and procedures.
* Track and manage document versions, revisions, and approvals.
* Coordinate with project managers, engineers, and other stakeholders to ensure timely submission and retrieval of documents.
* Distribute project documents to relevant parties as required.
* Ensure all documents are reviewed and approved by appropriate personnel before distribution.
* Conduct regular audits to ensure document accuracy, quality, and compliance with industry standards and project requirements.
* Implement and maintain quality control procedures for document management.
* Identify and rectify any discrepancies or errors in documentation.
* Maintain accurate records of document distribution and receipt.
* Prepare and distribute regular reports on document status, revisions, and outstanding issues.
* Monitor and track document control metrics and performance indicators.
Qualifications:
* Bachelor’s degree in Business Administration, Information Management, or a related field.
* Minimum of 2+ years of experience in document control, preferably in the energy and oil & gas sectors.
* Proficiency in document control software and tools (e.g., EDMS, SharePoint, Aconex).
* Strong understanding of document management principles, standards, and best practices.
* Excellent organizational, analytical, and problem-solving skills.
* Strong communication and interpersonal skills.
We take data privacy seriously and are committed to ensuring that your personal information is handled in compliance with the General Data Protection Regulation (GDPR).
As part of our hiring process, the information you provide, including your email address, will be used solely for internal purposes. This may include communication regarding your application, interview scheduling, and relevant updates. Additionally, your email may be used for internal marketing communications, such as company news or job-related updates. However, we want to assure you that your data will never be sold or shared with third parties.