Job summary The post holder will provide a comprehensive, quality and confidential personal assistant and administrative service to the Specialist & Secured Services ManagementTeam. A key requirement of the role will be to help organise and co-ordinate workload and activities to our Assistant Director, Specialist & Secured Services & our Deputy Chief Pharmacist to ensure that an efficient service is provided. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the team. Main duties of the job Provide a comprehensive personal assistant and administrative service to the Assistant Director, Specialist & Secured Services & our Deputy Chief Pharmacist. This will include drafting communications, emails and co-ordinating responses with minimum supervision and guidance, dealing with day-to-day enquiries and managing electronic diaries. Proactively manage diary commitments by liaising with others, internally and externally, ensuring that all the required preparation is accurate and available, and that all relevant parties are briefed on any difficulties, problems or issues. Meeting management, agenda setting, minute taking and running of action logs with follow up actions chased and systems updated. Build and maintain constructive relationships with others, within and across our pathways and externally in order to improve the effectiveness and efficiency of services for both staff and patients. Develop and continually improve effective information management systems. This includes maintaining an efficient bring forward system to effectively monitor work that has been delegated elsewhere. Progress/chase outstanding items dealing confidently with staff at all levels both internally and externally. Maintain an effective and up-to-date filing system and regularly review old files in line with departmental retention and disposal arrangements About us NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire. NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth. Date posted 20 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time, Flexible working, Home or remote working Reference number 270-TF847-MH Job locations HMP Bedford St Loyes Street Bedford MK40 1HG Job description Job responsibilities For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document. Job description Job responsibilities For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document. Person Specification Previous Experience Essential Evidence of working in this role or a similar role and function Desirable Minute taking skills or evidence of meeting management Knowledge Essential Excellent knowledge of Microsoft Office including Outlook, Word, Excel and PowerPoint Desirable Decision making autonomy Person Specification Previous Experience Essential Evidence of working in this role or a similar role and function Desirable Minute taking skills or evidence of meeting management Knowledge Essential Excellent knowledge of Microsoft Office including Outlook, Word, Excel and PowerPoint Desirable Decision making autonomy Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Northamptonshire Healthcare Foundation Trust Address HMP Bedford St Loyes Street Bedford MK40 1HG Employer's website https://www.nhft.nhs.uk/ (Opens in a new tab)