I'm currently recruiting for an experienced Office Operations Manager to work for a leading Law firm based in Crawley. The role will involve:
1. Providing support to the Head of Office Operations and Office Managers in managing the offices.
2. Assisting in implementing procedures relating to the premises and Office Services function including M&E requirements, Health & Safety policies, office admin tasks, and maintenance works.
3. Providing support on premises projects including moves and refurbs.
Responsibilities and Duties:
1. Managing the diaries of the Float Office Service Assistants.
2. Providing first line support for Office Managers on any issues.
3. Assisting in implementing and regularly monitoring administrative processes in the Office Services function including occasional support to the Office Services team including post, printing, etc.
4. Supporting the Head of Office Operations on implementation of the firm's Health & Safety policies and procedures, including maintaining the firm's Health & Safety accreditations.
5. Working with contractors, agents, landlords, trusted advisors, and the Head of Office Operations to ensure the firm's premises are safe, secure, and well maintained.
6. Tracking and supporting DSE assessments/requirements across the firm.
7. Supporting the collation of information relating to the premises and Office Services for accreditations, tenders, and environmental reporting.
8. Assisting with projects including mergers, premises moves, and fit-outs.
9. Involvement in managing the firm's Business Continuity & Information security procedures and policies.
10. Being one of the emergency out of hours contacts for the building.
11. Undertaking duties consistent with the job description as assigned by the Head of Office Operations or Operations Director.
Knowledge, Skills and Experience Required:
1. Previous premises administration or office services experience preferred.
2. Excellent communication skills and ability to work as part of a team.
3. Flexible in approach to work and hours worked required.
4. Competent in using Microsoft Office including Word, Excel, and Outlook.
5. Good reporting skills and ability to present information clearly and accurately with good attention to detail.
Benefits:
1. 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
2. Life Assurance
3. Private Healthcare
4. Employee Assistance Programme
5. Sodexo Discounts
6. Pension Scheme
7. Interest-free season ticket loans
8. Cycle to work scheme
9. Discounts on Legal work
Please apply ASAP - this is an excellent opportunity to work for a friendly, well-established company.
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