The EU Delegation is looking for a Budget Accounting Assistant
19.12.2024 New opportunity
The deadline for submitting applications is 8th January 2025. Interested persons should have at least two (2) years’ experience in the areas of financial/accounting matters and/or contract management and/or legal work and/or in audits.
LOCAL AGENT POSITION OF BUDGET/ACCOUNTING ASSISTANT
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Barbados government in areas that are part of the EU’s remit.
The EU Delegation to Barbados is seeking to recruit a motivated, reliable and experienced individual with a minimum of 2 years’ experience in the areas of financial/accounting matters and/or contract management and/or legal work and/or in audits to fill the Local Agent Group II position of Budget Accounting Assistant.
The team consists of ten people and there are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. The successful candidate will work under the overall responsibility of the Head of Delegation and the direct responsibility of the Head and the Deputies of the Hub.
The Budget Accounting Assistant will be responsible for, amongst others, the verification of the regularity/legality of contractual procedures, as well as, the drafting of contracts including their budgets, the execution of invoices and the follow-up of audits presented for projects under the portfolio of the Delegation. The Budget Accounting Assistant will also liaise with beneficiaries and respective counterparts on these matters.
The Delegation offers an exposure to an international and multicultural environment and is an equal opportunity employer. The Delegation offers motivating employment conditions: initial basic salary range (dependent on experience level) starting BBD 6,322 to BBD 11,130 (last step), full 13 month salary, attractive medical and pension scheme. Duration of contract is for a fixed term of three years.
Local Agent conditions apply to this post. CARICOM citizens are eligible and should possess the CARICOM Skills Certificate.
Interested persons should submit the following in pdf format to the Head of Administration via email address: eeasjobs-222@eeas.europa.eu
1. Curriculum Vitae (CV) preferably using the Europass format/template
Please mention: ATTN: VACANCY – BUDGET ACCT ASSISTANT - 37682
Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria in order to avoid automatic exclusion from the selection procedure. Late applications will not be accepted.
The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter, and will produce a shortlist of a limited number of eligible candidates who best meet the selection criteria for the post. Only successful candidates will be contacted.
Job Description for Group 2. Budget / Accounting Assistant
Employer
EU Delegation
The Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM
Duration of contract
Fixed term contract for 3 years
Location
Group
2
Section in the organisation chart
Finance, Contracts and Audit Section
Next hierarchical superior (who to report to)
Head of Finance, Contracts and Audit Section
Working hours
37.5 hours per week
Working environment/conditions
International and multi-cultural environment.
Job objective
Under the overall responsibility of the Head of Delegation and the direct responsibility of the Head and the Deputy Head of the Finance, Audit and Contract Section, the Budget/Accounting Assistant will be responsible for, amongst others, the verification of the regularity/legality of contractual procedures, as well as, the drafting of contracts including their budgets, the execution of invoices and the follow-up of audits presented for projects under the portfolio of the Delegation. The Budget/Accounting Assistant will also liaise with beneficiaries and respective counterparts on these matters.
Main Tasks
+ FINANCE, CONTRACTS and ACCOUNTING - Financial and contractual co-ordination
* Provide advice on financial and legal matters to the staff in the operational section(s) of the Delegation.
* Assist in providing comments to draft financing agreements and grants.
* Assist in tender openings and evaluations and represent the Delegation in local tender procedures as observer.
* Draft financial/legal aspects of contracts, draft documents linked to the Delegation's operations.
+ FINANCE, CONTRACTS and ACCOUNTING - Financial and contractual encoding/verification
* Encode/verify all financial and legal transactions related to the implementation of projects (commitments, payments, recoveries, decommitments).
* Verify supporting documents related to all financial and legal transactions of the section.
* Control and verify tender procedures.
* Verify grant agreements, financing agreements and awarded contracts.
* Advise on sound legal and financial management.
+ AUDIT, CONTROL and INSPECTION - Support and follow-up
* Provide assistance for "on the spot" control and audit missions.
* Assist in the follow-up to audit reports and discharge procedures.
* Assist in the preparation and evaluation of own audit programmes.
Personal skills
Service Culture
* Service-mindedness: Good
Working with others
* Ability to adapt to/deal with different types of clients: Good
* Ability to deal helpfully and courteously with people: Good
* Ability to deal with confidential matters professionally: Good
* Ability to work as part of a team: Very Good
Intellectual/problem solving and judgment skills
* Ability to grasp instructions and directions rapidly: Good
* Ability to deal with confidential matters professionally: Good
* Ability to work as part of a team: Good
Management /Organisational skills
+ Delivery of results/management of work
* Ability to identify priorities: Good
* Capacity to organise work to deliver on time: Good
* Organisational skills: Good
* Sense of responsibility: Good
* Methodical and rigorous mind-set: Good
* Sense of initiative: Good
* Sense of ownership: Good
+ Motivation
* Interest in IT and office automation: Good
+ Talents
* Numeracy: Good
* Punctuality: Good
Specific physical requirements (if any)
N/A
Job specifications
Compulsory requirement
Asset
Qualifications
A certificate/diploma in accounting, finance, economics or law.
Group II Budget/Accounting Assistants are professional accountants and can demonstrate their knowledge in the area (diploma and experience).
Group II local staff usually provides a copy of their higher level qualifications and/or higher level vocational studies. A degree, Master's degree or accounting, finance, economics or law would be considered an asset.
Professional experience
Minimum of 2 years' experience in the areas of financial/accounting matters and/or contract management and/or legal work, and/or in audits.
Previous experience in a European Union project or in an international organisation would be an asset.
Knowledge of languages
English: Active oral and written command: Excellent
Knowledge of IT tools
Good knowledge of IT tools for e.g. MS Word, Excel, PowerPoint and Outlook.
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