Senior Document Controller
My client is a leading organisation specialising in providing a wide range of solutions throughout the UK and Ireland for the commercial M&E sectors. Due to continued growth, they are currently seeking a Senior Document Controller to join their team in Mallusk.
This is a Full-Time, Permanent position.
Working hours: Monday to Thursday: 8am – 5pm and Fridays: 8am – 3pm.
Salary negotiable (dependent on experience).
Essential Criteria:
* Previous Document Control Experience.
* Excellent Microsoft Office skills.
* Clear demonstration of working with senior management and implementing new processes.
* Demonstrable experience of training staff in procedures and software as well as reporting on large volumes of information in a concise manner.
* Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels.
* Ability to work as part of a team as well as your own initiative.
* Experience of co-ordinating the work of others.
Desirable Criteria:
* Working Knowledge of Viewpoint for Projects (4P) CDE.
* Working Knowledge of Field View.
* Site Document Management Experience.
Main Duties and Responsibilities:
* Working closely with Document Control Manager to ensure Business Information Management and Project Information Protocols are adhered to and developed.
* Working with Viewpoint for Projects CDE and Field View site management software to ensure continued development and integration.
* Implement and develop the divisions document control procedures on a constant basis.
* Liaise with project and site teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
* Organising and Chairing meetings with internal and external parties to ensure clear objectives are set, for project and businesses development.
* Assist with managing business archiving such that all documentation is stored efficiently and can be accessed and always referenced.
* Work to continuously improve and enhance procedures and systems utilised for document control.
* Provide feedback such that design and project managers are fully aware of all documentation issues. Including the management and reporting of Document Control KPIs.
* Coordinating with all departments across the company to ensure that Field Systems are fully implemented.
* Manage the Document Transmittal process with the Client.
* Working on active projects ensuring that information is recorded and uploaded onto companies CDE and distributed to all relevant parties.