We are the leading expert in the global Food & Drink industry.
From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success.
We have offices in Gatwick and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Crawley office and to work remotely for the rest of the week.
Position
Position: FTC 1-year, Full time (35hr per week Crawley)
Do you have strong communication skills and enjoy collaborating with cross-functional teams? Are you skilled in using accounting software and excited to streamline financial processes in a dynamic organization? Do you have experience thriving in a high-volume, multi-currency environment and are eager to bring your expertise to a fast-paced company?
The Accounts Assistant will be managing the Purchase Ledger efficiently and accurately, ensuring smooth financial processes in a high-volume, multi-currency environment. Using excellent communication and organisational skills the Accounts Assistant will support internal stakeholders, external clients, and the wider finance team under the guidance of the AP & Payroll Manager.
What you’ll be doing:
1. Processing of PO & non-PO invoices via V1 system for internal approval.
2. Raise and resolve queries internally and externally, to include resolving ad hoc queries on the invoice workflow system.
3. Setting up new supplier requests on the workflow system.
4. Follow up internal approvals on the invoice workflow system.
5. Reconciling supplier accounts for all companies.
6. Managing finance query inbox and contacting suppliers to assist in the resolution of outstanding queries.
Payments:
1. Preparation of weekly BACS payment runs.
2. Preparation of weekly foreign payment runs.
3. Responsible for other ad hoc payments.
Expenses:
1. Checking and uploading staff expenses for the group via the online system, ‘Expensify’.
2. Ensuring company expense policies are adhered to.
3. To be a ‘super-user’ for Expensify, providing training where necessary and setting up new employees.
Other:
1. Maintain a high level of internal and external customer service.
2. Responsible for updating and managing the William Reed coding and authorisation policy.
3. Other ad hoc administration and finance duties as required to support the finance team.
4. Preparing and maintaining Purchase Ledger manuals.
Requirements
What you’ll need:
1. Previous experience in a high volume, multi-currency environment for example in a similar publishing/events company.
2. Experience working in a small-mid sized business is ideal but not essential.
3. Proficient in accounting software, preferably SUN.
4. Experience of Invoice workflow systems, Expensify, online expenses management systems, desirable.
5. Ability to prioritise and organisational skills essential.
Company Benefits Include:
1. 25 days annual leave in addition to bank holidays - increasing by one additional day after 6 years, up to a maximum of 30 days.
2. An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.
3. A volunteer day to take for supporting a chosen charity and giving back to the community.
4. Opportunity for hybrid working.
5. Contributory Pension.
6. Life Assurance Scheme.
7. Group Income Protection.
8. Enhanced family-friendly leave pay entitlements.
9. Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates.
10. Cycle to Work Scheme.
11. Electric Car Scheme.
Why work for us
We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.
We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.
If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.
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