31 January 2025
Your primary responsibility will be to provide professional support to the Buying Team, acting with discretion and confidentiality at all times.
Working closely with the Group Purchasing Manager, Leisure and Plant Buyers, etc., to co-ordinate all Buying Administration functions from beginning to end.
Rota: Every Monday 08:30-17:30, Thursday 08:30-17:30 and Friday 08:30-17:30
Main duties and responsibilities:
* Prepare confidential letters and reports on behalf of the Buyers
* Prepare various documents using PowerPoint, Word, and Excel on behalf of the Buying Team
* Maintain price files, internet and EPOS stock/price file
* Prepare Point of Sale
* Maintain filing in an organised and timely manner
* Organise internal and external meetings for Buyers and co-ordinate diaries and schedules where applicable
* Make travel and hotel bookings on behalf of the Buyers
* Place orders on behalf of the Buyers when requested
* Open new accounts and complete paperwork details for Buyers and Accounts
* Compile documents in accordance with Buyers' requests
* In the absence of the Group Purchasing Manager, ensure that any urgent correspondence, calls, or emails are passed to a Director
* Deal with all incoming telephone calls and enquiries in a professional manner
* Liaise with Managers and employees at the centres and with external businesses and suppliers
* Assist with other routine administration tasks as and when required by the Buying Team
* Produce and distribute minutes from Product and Department Head meetings
To be successful in this role, we are looking for people:
* Proven experience of working in an administration role within a retail environment is essential
* Excellent oral and written communication skills
* Organised, self-disciplined with a positive, collaborative attitude
* Ability to deliver a high level of accuracy and attention to detail
* Previous experience in a similar role is desirable
Squire’s is a family-owned group of 16 garden centres based in Surrey, Sussex, Middlesex, and Berkshire. Since 1936, the purpose of our business has been the happiness of those who work in it.
We are committed to growing our business and to promoting the highest standards in horticulture, catering, and retail.
We want our staff to enjoy working with us in a friendly, energetic, customer-focused environment.
Rewards & Benefits:
We want our employees to be known for their friendliness, helpfulness, and good customer service, with their whole ethos being ‘nothing is too much trouble for our customers’. In turn, we will provide an extensive benefit package, please see below.
* Employee Discount – 50% in Restaurants and 20% in Garden Centre on joining, increasing to 25% after 2 years’ service and 30% after 5 years’ service.
* Holiday (including bank holidays) – 5.6 weeks on joining, increasing to 6.2 weeks after 2 years’ service and 6.6 weeks after 5 years’ service.
* Bonus – We reward our employees with a non-contractual bonus at Christmas, based on the profit of the company in any financial year (first year is dependent on start date).
* Pension – We are all aware of how important it is to save for our retirement. We offer a Defined Contribution Pension Plan to new employees. If you pay into the plan and meet the government criteria, the company will too, and these contributions will be invested.
* Attendance – After one year’s service, if you have worked for a full financial year and have 100% attendance, one day holiday (pro-rata) will be added to your holiday grant as a 'Thank you'.
* Made A Difference Scheme (M.A.D) – A reward scheme for team members who make a difference to our business through outstanding customer service, over and above normal duties or initiatives that have grown/inspired the business. There is a monthly winner. All winners select a gift to receive.
* Learning & Development – You can look forward to a wealth of learning opportunities with us that will enhance and develop you with the skills and confidence you need.
* Birthday – After 6 months service, if your birthday falls on your contracted day to work, you can leave work early (holiday policy rules apply). If you have 2 years service on your birthday, you will receive a £25 Squires gift voucher (pro-rata for less than 40 hours).
* Cycle2work scheme – After 1 year’s service, a government initiative which offers a 25% to 39% saving on new cycling equipment. This cost is deducted out of your pay over 12 or 19 months.
* Child's first day at school – After 1 year's service, come in late and go home early on your child's first day of school life, so that you can be there to take them and pick them up from school on their first day.
* RHS Membership or a Tree / Shrub – After 1 year’s service, Squire's employees can choose either one tree or shrub to plant each year up to the value of £50 retail on the anniversary of your engagement or £50 towards RHS annual membership.
* Employee Assistance Programme (EAP) – After 2 years service, employees are eligible to join an EAP that gives them access to a range of wellbeing resources, etc.
* Retirement – After 15 years service, if you are retiring and have over 15 years service, your contracted hours will be reduced by a fifth but your pay will remain the same for your final 3 months.
* Free Parking – Available to all employees in the designated parking areas on our site.
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