For jobs located in Wales, the ability to speak Welsh is desirable.
From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department.
People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.
DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better – helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR.
The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them.
Our ambition is to:
* Transition to a smaller, more affordable, and adaptable estate
* Invest in improving DWP’s buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
* Meet our agreed Government Greening Commitments - creating a culture where sustainability is embedded
* Expertly deliver cost effective services
* Create a professional working culture that is best in class across the Government Property world
There is no better time to join us as we transform our estate and make our buildings fit for the future.
Estates has performance and audit management responsibility of key suppliers in the Estates organisational structure including the Integrator (management) level and four key supplier partners across FM, Security, Landlord & Lease Management, as well as Projects to ensure:
* All contract performance obligations are met in a timely and effective manner
* Compliance against specific performance criteria
* Appropriate risk mitigation measures are in place
* The value of the contract remains undiminished
Government Property Profession Career Framework (Link)
This role sits within the following:
* Job Family – Strategic Asset Management
* Core Role – Property Data Management
* Level – Senior Practitioner
Your role will be responsible for setting priorities, agreeing targets, and monitoring performance of all activities related to the management of statutory, and mandatory tasks, associated with Asbestos (Domain). You will act as the DWP Estates subject matter expert, leading this domain and allocating responsibilities to the wider Asset Management team, supplier management chain, and other DWP Estates operational teams. You will be accountable for outcomes in the management of all aspects related to Asbestos. You will provide technical and compliance expertise to ensure the DWP Estate portfolio is managed and controlled, safe and compliant.
You will have a detailed understanding of best practice and legal requirements regarding Asbestos compliance, and management, within commercial buildings. Using collaboration and a practical approach to make improvements and innovations. Ultimately, to ensure DWP Estates have all the information and data required to make valued and insightful decisions, and assurance, of a compliant and managed Estate with regards to Asbestos management. You will use your strong influencing skills to broker solutions across organisational boundaries.
Key accountabilities
* Act as DWP Estates subject matter expert on the domains of Asbestos. To ensure that the DWP Estate division has a complete, relevant, operational, and compliant Asbestos management system to include plans, registers, drawings, surveys, and risk matrix for its property portfolio.
* Manage the Asbestos Carve Out Contract for DWP, including performance and compliance to the contract.
* Lead collaborative working with the external DWP specialist and/or ‘Carve-out’ consultants in the development and implementation of a performance management system, for the assurance and compliance of statutory maintenance activities related Asbestos.
* Act as the DWP Estates Responsible Person in respect of Asbestos.
* Deliver a risk averse property safety service in respect of asbestos.
* Ensure the estates premises portfolio is fully compliant with all legislation within your domain, and develop strategies, policies and procedures surrounding this.
* Ensure an effective system is in place to identify and rectify any incidents where non- compliance is found for your managed domain.
* Management, control and implementation for Asbestos Register updates, risk assessments, premises surveys and treatment plans – including escalation for asbestos adverse events to the asset management team and compliance team.
* Periodically review survey documentation produced by the specialist and/or ‘Carve-out’ Consultants and appointed TFM contractor, including supply chain, to ensure that all surveys and action plans are documented, tracked and rectification works agreed are closed-out.
* Lead in the capture and interpretation of accurate and relevant asset and maintenance data for Asbestos to ensure correct maintenance, works and investment is in place, and our sites are safe and maintained throughout their life.
* Lead domain site investigations to ensure compliant sites, completed works, capture of complete and correct asset data, and life cycle works, with associated documentation.
* Oversight of the management of health and safety relating to property development, refurbishment, maintenance and removal regarding asbestos.
* Have input into DWP’s Asbestos Management Policy, procedures and Plan
* Act as DWP Estates responsible person – subject matter expert - and lead for Asbestos in making recommendations for future works, improvements, maintenance, and investments to ensure best value for money, innovation, and compliance.
* Act as DWP Estates subject matter expert / Responsible Person and lead in the authorisation and sign off, of delay requests for maintenance and repairs.
* Lead in the technical assessment of requested / required repairs, improvements and innovations / works to Asbestos assets and systems.
* Assist the Asset Intelligence Team and Asset Management section in the gathering and management of asset data, trends analysis and insight.
* Lead in the management and control of the DWP Estates building assets, systems, associated maintenance and works within your domain to ensure a seamless compliance and management process
* Drive value and compliance and the DWP principles of ‘Smaller, Greener, more affordable, and adaptable estate.
* Assist DWP Estates with data, information, and insight to ensure DWP are meeting our objectives and goals.
* Perform audits and checks of data and compliance practices, maintenance, information, to understand root-causes, close gaps and make improvements.
* Collaborate with DWP Estates and supply chain partners to ensure continues improvement and full compliance.
* Collaborate with internal and external stakeholders to ensure full legal and contractual compliance, best practice, and value for money
* Assist DWP in the acquisition and handover of ‘new’ buildings and projects to ensure Asbestos compliance, best practice, and collection and management of all relevant data.
* Drive innovation and new ways of working.
* Deputise for Asset Intelligence team manager / members in meetings.
* Strive for best practice asset management and ISO55000.
* Perform deep-dives, audits, and checks of data and compliance information, to understand root-causes, close gaps and make improvements.
* Collaborate with DWP Estates teams and supply chain partners to ensure continuous improvement and full compliance with legislation, and good practice in the management asbestos maintenance / surveys and inspections.
* Proactive and innovation in compliance service delivery.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .