GetFix Ltd has been established since 2014. We are a rapidly growing Mechanical & Electrical Contractor that prides itself on delivering excellence in projects and services. You will be pivotal in ensuring the accuracy and efficiency of financial processes, as well as supporting various administrative aspects of the business.
Main Duties & Responsibilities
* Developing, configuring and maintaining payment applications
* Handling customer inquiries and issues related to payment application
* Analysing payment application trends and making recommendations for improvement
* Creating invoices for clients, ensuring all invoices are accurate, and resolving billing errors
* Reconciling invoices, ensuring accuracy of data, and communicating with clients and internal departments to resolve any discrepancies
* Assisting in carrying out Bank Reconciliations
* Ensuring supplier bills are posted in line with financial month end
* Completing supplier credit application forms
* Chasing suppliers for credit notes on queried purchase orders
* Chasing approval from project managers for bona-fide contractor invoices
* Assisting FM with onboarding of new sub-contractors, obtaining insurances, completing PQQ’s and accreditations
* Assisting where necessary in obtaining purchase orders from clients to ensure smooth running of sales invoicing
* Assisting FM with obtaining relevant information for renewal of Getfix health and safety accreditations
* Answering inbound calls and dealing with queries efficiently
* Assisting FM with any other accounts tasks such as Credit Control and any other ad-hoc tasks as instructed
* Assisting with Fleet administration
Requirements
* Mathematically minded
* Strong Office 365 knowledge, specifically advanced knowledge in Excel
* Excellent written and verbal communication skills
* A natural team player
* Confident with the ability to converse with internal and external stakeholders
* Willingness to take on new tasks and learn
* Excellent organisational skills with the ability to manage own workload
* The ability to work under pressure
* Keen eye for accuracy and attention to detail
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