Northumbria Healthcare NHS Foundation Trust
An exciting opportunity has arisen for an Admin Co-Ordinator to join our team and provide an efficient and effective administrative service within NHFM. This role will specifically be providing administrative support for our Soft services and Estates teams, but the post holder will work in partnership with all NHFM Admin teams.
Please note, for Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Main duties of the job
1. Provide an efficient and effective administrative service to the Soft services and Estates teams.
2. Co-ordinate the processing of orders and invoices and the updating of relevant databases.
3. Support other NHFM Admin teams when required.
4. Make judgments involving facts or situations that require analysis, such as financial queries or discrepancies.
About us
NHFM is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust. Established in 2012, NHFM provides specialist project management services for large and small capital developments, estates maintenance, and a full range of facilities services. Carrying out facilities management for a state-of-the-art specialist emergency care hospital - The Northumbria, three general hospitals - North Tyneside, Wansbeck, and Hexham hospitals - and a number of smaller community hospitals and clinic sites, we cover one of the largest geographical areas of any NHS trust in the country.
Work for us and you will be making a real difference to the NHS and the thousands of people who use our services each year. Visit our website www.nhfm.co.uk for more information about who we are and the benefits of working for us.
Job responsibilities
1. Provide an administrative service to NHFM while fully adhering to all Trust Policies.
2. Transcribe minutes of key meetings in a timely and accurate manner.
3. Maintain action records of key meetings, sharing actions as appropriate and in a timely manner.
4. Responsible for efficient booking of staff training requirements and venue information in conjunction with Department Managers.
5. Maintain accurate records in the Human Resource Systems - ESR, Healthroster, and Therefore systems to assist/support Department Manager.
6. Support the management team by organizing appraisals and facilitating training.
7. Exhibit a high standard of communication, organizational skills, and administration, including Excel spreadsheets and full use of all Microsoft Office packages.
8. Type letters under direction from Department Manager/Supervisors.
9. Responsible for processing and recording invoices and collation of invoices for payment in all aspects of financial records in accordance with the Trust's Standing Financial Instructions.
10. Observe confidentiality acquired in the course of work with internal and external clients, visitors, and Trust employees.
11. Check and process paperwork regarding contractors where required.
Person Specification
Qualifications
* NVQ 3 - Business Admin or equivalent level of acquired knowledge/experience.
* RSA11 standard or acquired knowledge in a similar
#J-18808-Ljbffr