Job summary An exciting opportunity has arisen for a Band 4 Medical Secretary to join the Respiratory team, working 5 days a week undertaking the core hours of 8am - 4pm. If successful you will use your skills and expertise to provide efficient and effective medical secretarial support to a team of consultants and associated medical staff. Having a positive, enthusiastic and "can do" attitude with a strong work ethic is important. You must have excellent communication skills and be comfortable in dealing with patients telephone calls and queries. You will require competency in all Microsoft Office 365 packages. The ability to demonstrate your initiative and work as part of a dedicated team is an important part of this job. Main duties of the job To provide efficient and effective medical secretarial support to Consultants and medical staff. If successful, you will be expected to act on their own initiative and provide cross cover/support for other secretaries as necessary to facilitate effective service function. The medical secretary faces a challenging range of tasks including proof reading clinic /result letters, sending external referrals, receiving and processing new referrals, supporting with administration support for local MDT meetings and audits, responding to departmental emails and voicemails, dealing with departmental complaints, managing consultant diaries. About us With a workforce of approximately 15,000 staff, we can now do more and go further in delivering health services to our local communities. Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers. Patients will experience improved care as well as fewer delays and cancellations. We are able to provide more once-in-a-lifetime specialist care region-wide. With our new trust size will come more opportunities for development, research, networking and innovation. We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust. Date posted 07 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 a year per annum (pro rata part time) Contract Permanent Working pattern Full-time Reference number 390-DoM-SO-8162 Job locations Southend Prittlewell chase Essex SS0 0RY Job description Job responsibilities Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team and support with the demands of the service as required. Previous medical secretarial experience in a mental health or other NHS setting and clinical systems knowledge is desirable. Audio typing skills and experience in a similar role would be highly beneficial. Job description Job responsibilities Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team and support with the demands of the service as required. Previous medical secretarial experience in a mental health or other NHS setting and clinical systems knowledge is desirable. Audio typing skills and experience in a similar role would be highly beneficial. Person Specification Qualifications Essential Good level of education i.e. GCSE or equivalent in Maths and English Good level of literacy demonstrated through minimal mistakes throughout application Experience Essential Previously worked as a secretary or administrator in a busy environment Desirable Previous NHS experience Experience using NHS computer systems demonstrated in work history Knowledge Desirable Supporting information demonstrated knowledge of medical terminology Person Specification Qualifications Essential Good level of education i.e. GCSE or equivalent in Maths and English Good level of literacy demonstrated through minimal mistakes throughout application Experience Essential Previously worked as a secretary or administrator in a busy environment Desirable Previous NHS experience Experience using NHS computer systems demonstrated in work history Knowledge Desirable Supporting information demonstrated knowledge of medical terminology Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Mid and South Essex NHS Foundation Trust Address Southend Prittlewell chase Essex SS0 0RY Employer's website https://www.mse.nhs.uk (Opens in a new tab)