JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, or are looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Workplace Coordinator
Provide general Facilities Management services, including continuous monitoring of the facility and creating a best-in-class workplace experience. Collaborate with facility managers to handle routine operations such as procurement, work order management within CMMS, issuing purchase orders, managing bid requests and contracts, asset tracking/disposal, and processing accounts payable and receivable.
Support site events and workplace programming to ensure assigned tasks for the group or subcontractors are completed.
This is a 12-month Fixed Term Contract covering maternity leave.
Area of Responsibility
Administrative Function
* Assist Facility Management Team with tactical planning and daily workload management.
* Provide facility-specific support to the project management team as needed.
* Manage small facility management tasks.
* Coordinate/support special events for clients or JLL.
* Support meetings and conference room bookings.
* Assist with scheduling maintenance activities.
Communication and Relationship Coordination
* Provide ongoing facility management services, including monitoring office/facility conditions.
* Act as a liaison with clients, visitors, and guests.
* Ensure follow-up with customers.
* Coordinate with vendors and service providers to ensure quality work with minimal disruption.
Compliance
* Assist with budget requests, analysis, and reporting.
* Research and report on budget variances.
Knowledge, Skills & Abilities
Education/Training
Associate’s degree in facilities management, building, business, or related field; or equivalent work experience.
Experience
At least 2 years of relevant Facility or Property Administration experience.
Skills & Knowledge
* Excellent customer service skills and orientation.
* Professionalism under stressful situations.
* Effective planning and time management skills.
* Ability to multitask and work independently.
* Experience with Corrigo or similar CMMS systems.
* Proficiency in MS Office and Google Suites; strong communication skills.
* Strong organizational skills and collaborative approach.
Other Abilities
Proficiency in Excel, including customizing reports.
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Location:
On-site – London, GBR
If this role resonates with you, we encourage you to apply, even if you don’t meet all requirements. For adjustments in the application process, contact EMEATA@jll.com or call +44 20 7493 4933. For other inquiries, please visit our Contact Us page.
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