SET CAMHS in Mid Essex are looking to recruit a Band 2 Receptionist/administrator to be based at Stapleford House, Chelmsford.
You should have well-developed communication and customer service skills and be able to provide an initial response to patients their parents/carers who arrive at reception for appointments. You should be able to provide a clear and effective service to all customers accessing reception as well as telephone interpersonal skills. You will be required to signpost, take messages and support the administrative team with appropriate tasks such as scanning, saving information to patient records and room bookings.
We ask that you can prioritise your workload, be a team player, and able to use your own initiative and meet deadlines.
The role requires someone who is able to work on a busy reception, with the ability to stay calm and be able to multi-task.
The post holder will have previous experience of working in the provision of excellent customer care including the maintenance of records with experience of working in an NHS environment desirable.
Starting with NELFT
NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will includemandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.
Probationary Period
This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).
COVID-19 Vaccination
We continue to encourage all staff to ensure that they have been double vaccinated and received their booster. We recognise that taking the vaccine provides the best defence against COVID 19 for our patients, our staff and their families.
We reserve the right to close this vacancy early should sufficient applications be received.
Use of AI
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Duties of the job:
First point of contact for patients, staff and contractors who access the building.
Answer incoming calls within an accepted time frame
Liaise with the Clinical team to book follow up appointments and send out appointment letters as required
To arrange appointments for initial appointments and delegated administrative tasks
Certificates of Sponsorship
Although we are a registered sponsor organisation, we are unable to offer sponsorship for all job roles. Please check your eligibility under the UKVI points based system.
Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application.
We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.
This advert closes on Tuesday 7 Jan 2025