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Key Information:
Hours: 37.5 hours (Hybrid - 3 days Office & 2 days WFH)
Position: Senior Payroll Officer
Contract: Temp
Hourly: £15.00 - £18.00
Location: St Nicholas House, Old Churchyard, Liverpool, L2 8TX / Hybrid
Support we offer: Outreach & Supported Living
Start date: As soon as possible
Are you looking for a new opportunity and a chance to make a difference? Apply today and start your career at Options for Supported Living!
Our Mission: to support, enable and empower people with disabilities to live their lives to the full.
Our Vision: A better world, where people with disabilities can contribute as unique and valued members of dynamic and inclusive communities.
JOB PURPOSE:
Ensure that Options a) meets its responsibility to staff and external bodies by overseeing the monthly payroll and related tasks, b) operates its payroll systems in a way that maintains its values, mission, and vision.
Responsible to: Finance Change Manager
Responsibilities and Tasks:
To work closely with the Payroll Officer, Team Leader's, DM's, HR and Finance Teams to oversee delivery of all payroll tasks, ensuring monthly and 4-weekly payrolls are completed in a timely and accurate manner with all deadlines met.
This includes:
• Work with HR to ensure the effective processing of any new starters, leavers, and amendments to contracts for staff.
• Process absences to include holidays, special absences and sickness which includes statutory obligations and calculations for payments of SSP, SMP, SPP & SHPP.
• Consult with the payroll officer, managers and employees to resolve payroll queries in a timely manner.
Be responsible for all statutory and regulatory correspondence with external bodies including HMRC & Pensions, including:
• HMRC submissions for PAYE, NI, Student Loans, Apprenticeship Levy.
• Courts, Councils, DWP and High Court Officers as required to ensure accurate treatment of Attachments of Earnings deductions.
Support the Leadership team in producing, monitoring and analysing payroll data including:
• Overseeing the hours owing process.
• Completing the over 48 hours report.
• Work with HR and managers to identify any common or repeated errors in the data provided to Payroll and identify ways to resolve.
Work as part of the finance team to ensure that payroll information is translated into company accounts system; updating the All-Transactions Database at the end of the monthly payroll process, compiling & posting payroll journals & reconcile payroll control accounts. Work closely with Finance to resolve any control accounts queries and contribute to the annual audit process.
Manage and supervise the Payroll Officer - including appraisal / supervision, absence management, performance management, and day-to-day allocation of tasks.
Support the development and implementation of relevant internal systems and processes, including:
• Factorial HR.
• Templates for monthly rotas and timesheets.
• Regular checks on the payroll systems to ensure the software and databases are working correctly, identify any problems and report any issues to IT.
Oversee Options' pension provision, reconciling and submitting pension contribution returns and payments to pension providers as required. Manage pension regulator auto-enrolment and re-enrolment and deal with any queries in relation to these schemes.
Keep up to date with regulations/legislation and take action to implement changes where necessary. Undertake training on all aspects of the role as required.
General:
To keep up to date and work within Options policies and procedures and undertake other duties as required by the Finance Manager or Team Leader.
To be an active member of the Finance Team and Options' wider organisation, contributing positively to culture and performance.
Skills and Experience:
• Suitable Qualification in Payroll (or qualified by significant experience). This could be CIPD, management accountancy or something equivalent.
• Experience as a payroll officer, preferably in a social care setting.
• Demonstrable knowledge and experience of payroll legislation.
• Previous management, mentoring or coaching experience.
• Good IT skills, including demonstrable experience of using payroll, finance and spreadsheet systems.
• SAGE Payroll.
• Experience with year end processes (HMRC & audit).
Personal Qualities:
• Teamwork.
• Active contributor to a community outside of a work setting.
• Positive, solutions focused attitude.
• Alignment with Options Vision, Mission and Values.
Summary of Terms:
Working Hours: 37.5 hours week
Annual Leave: 28 days
Sickness: 5 days (one calendar week) full pay per year (after the first 6 months of service) and after a waiting period of 3 days.
Car: 45p per mile (when additional travel is required to carry out work for Options)
Training: Options is committed to significant staff training and development and will support the post holder in their development.
Pension: Subject to eligibility, we will automatically enrol you into our nominated pension scheme after you have worked for us for three months. You can opt-out if you do not wish to be in the Scheme.
Based At: Options office (currently central Liverpool) / Hybrid
Benefits:
* Blue Light Discount
* Arriva Travel Club
* Cycle to work
* Learn to drive
* Employee Assistance Programme
* Company pension
* Referral programme
* Sick pay
* Casual dress
* Company events
How to apply:
If you are interested in joining our team, please hit the apply button. We look forward to hearing from you!
All successful applicants are subject to a DBS and pre-employment checks.
We currently do not hold a sponsorship licence, therefore are not able to offer sponsorship of employment at this time.
If you have any questions regarding this job, please do not hesitate to get in touch with our Recruitment team via email recruitment@ofsl.org.uk
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