Job Title Office Assistant
Reporting to Company Directors. Key relationships (internal) Account Directors, Design Team, Production Manager, Marketing Team, Marketing Assistant, Production Manager, Production Assistant. Key relationships (external) Press, Printers, local organisations/businesses.
Responsibilities:
* Overseeing the logging and reporting of team office hours
* Liaising with company accounts to raise invoices, make payments, expenses, payroll
* Arranging meetings and using google calendar
* Liaising with printers to order marketing collateral
* Liaising with team members to arrange marketing collateral distribution
* Organisation of workflow and storage tools
* Arranging team meetings and training sessions
* Keeping office IT and technical systems and requirements up to date
* Overseeing the booking and checking out of office technical equipment
* Overseeing the management of office subscriptions and services
* Collating copy and images for pitch decks and presentations
* Updating company website and LinkedIn pages
* Conducting office and company risk assessments and health & safety
Requirements:
* 1+ year of working in an office environment
* 1+ year in an administrative or HR related role
* Knowledge and experience working with Microsoft office applications (specifically Excel), Google Calendar and project management tools
* Experience of Xero preferred
* Basic knowledge of IT systems, Wi-Fi, Printers etc
* Strong organisational skills working to deadlines
* Strong time management skills
* Able to work both independently and within a team
* Ideal experience of working within the hospitality, cultural and corporate sectors
* First Aid Trained and Mental Health First Aid Trained preferable but not essential
* Driving licence preferable but not essential
Workplace:
Super Friendz LTD, Leeds
Contract:
Permanent, 16 hours, shift pattern TBD
Salary:
Starting at £25,000 pro rata with incentives/bonuses
We welcome applications from persons of under-represented communities in the arts and cultural sectors including LGBTQ+, Disabled, Neurodivergent, and those from Black, Asian and minority ethnic backgrounds.
About Super Friendz:
Super Friendz is a Leeds based team of music promoters, event producers, marketers, content creators and designers helping create and deliver memorable experiences, spaces and brands.
Super Friendz has produced, managed and collaborated on projects with The BBC, Channel 4, Festival Republic, Sky, Leeds BID and many more, developing strong, lasting and impactful partnerships and experiences.