Job Title: Project Manager
Directorate: School of Engineering and Physical Sciences
Contract Type: 1.0 FTE Fixed – 5 Years
Grade and Salary: Grade 8 (£45,585 - £56,021)
Purpose of the Role
Heriot-Watt University is leading a consortium of twelve universities and two national laboratories, supporting the formation of a new international research centre funded by EPSRC for a 5-year research programme into Integrated Quantum Networks (IQN). The overall financial contribution from EPSRC to the Hub is £21.8M, with significant additional support from industry partners. The Project Manager is responsible for the overall management of this Quantum Technology Hub for the 5-year duration of the award and reports directly to the academic Project Director.
Key Duties and Responsibilities
* All project partners have effective and integrated administrative support to enable delivery of project objectives
* All project developments comply with university and funder requirements and regulations
* All communications, Responsible Research and Innovation, and public engagement and outreach activities are effectively managed and delivered
* Project finances are closely monitored in terms of spending and timelines, including in relation to employment contracts
* Project outcomes are communicated widely and clearly to a variety of audiences.
* Lead the implementation of all admin systems for control and management of the project, contributing to the development and delivery of interventions, processes and procedures as well as ensuring effective communication with all stakeholders.
* Work closely with the hub’s Finance Manager to monitor project budgets in line with funder guidelines, including expenditure from all eight academic partner institutions and the Partnership Resource Fund for a total of £24M; analyse financial data, prepare reports and make recommendations for future strategy/tactics/action as appropriate.
* Plan and manage the deployment of resources to meet project milestones.
* Contribute to the identification and management of associated project risks in collaboration with the Directors, Business Development Manager and work package leaders.
* Report on project progress through agreed reporting lines; evaluate and disseminate project outcomes.
* Generate ideas for new projects, prepare project briefs/plans and obtain the appropriate support.
* Identify sector developments and potential funding opportunities.
* Generate and maintain collaborative links with a wide range of individuals and/or professional bodies, both internally and externally.
* Develop a network of contacts within the University in various central support departments and in other stakeholder organisations which form part of the UK National Quantum Technologies Programme.
* Represent the Quantum Communications Hub project in various UK National Quantum Technologies Programme committees and bodies, as appropriate.
* Oversee the recruitment process working closely with the central HR department and the Physics HR officer.
* Manage the Hub’s portfolio of EPSRC Doctoral Training Partnership studentships, from advertisement and allocation to post-award, including sorting out studentship agreements, funding and invoicing, working closely with the central Research Student Admin Team.
* Develop and manage the Hub’s online and social media presence.
* Promote links, communication and understanding between the Hub and other stakeholders in the UK National Quantum Technologies Programme, and other international research groups and initiatives.
* Plan, organise and promote Hub scientific meetings, both internal and external, conferences, public and user engagement events, working closely with the Business Development Manager.
* Support stakeholders to ensure an environment where the project can be delivered successfully with regular reviews and clear accountability.
* Act as the main point of contact for all internal and external enquiries relating to the project.
Education & Qualifications
Educated to degree level or equivalent professional experience.
Knowledge, Skills & Experience
* Knowledge of academic research processes and issues and of UK and overseas funding bodies.
* Understanding of the University sector.
* Proven knowledge of how to manage and administer effective working practices and systems within research projects.
* Proven knowledge of data management and collection systems in respect of financial and output reporting.
* Proven knowledge of large-scale event organisation.
* Knowledge of general HR processes and procedures in a large organisation.
* Excellent communications skills – written, oral and presentational.
* Ability to demonstrate a high level of organisational and project management skills.
* Ability to work to vaguely defined and challenging briefs, working independently to define problems and come up with innovative solutions.
* Able to adapt to changing priorities to support team members at short notice.
* Strong numeracy and IT skills.
* Able to communicate effectively with multiple individuals at different levels.
* Able to work in a team and form positive working relationships.
* A high degree of attention to detail.
* Good knowledge and understanding of relevant legal, statutory and governance applications.
* Willingness to travel nationally.
Desirable
* Experience of working in Higher Education Research.
How to Apply
Please submit via the Heriot-Watt on-line recruitment system (1) Cover letter describing your interest and suitability for the post; (2) Full CV.
Applications must be submitted by midnight on 08 October 2024.
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