Job Description
Our London based client are looking for a Junior Facilities and Office Administrator to join their busy team who will be reporting to the Head of HR and CEO.
General
* Greet visitors
* Manage post and deliveries
* Manage and order stationery supplies
* Order and distribute weekly fruit and refreshments for the company, ensuring old fruit is removed and refreshment stocks are kept replenished
* General office tidiness with particular detail to the Boardroom
* Involvement in the organisation of building spaces, such as assisting with meeting room bookings.
* Organise:
* Welcome CEO meetings
* Departmental Head meetings for all new joiners as in line with HR requirement
* Town Hall meetings – arranging guest speakers and gathering all documents ready for meetings.
* Events and Team Building Activities – sourcing venues and managing bookings and staff comms
* Arrange lunch/refreshments for meetings
* Organise and Programme door passes for all staff, new joiners and visitors
* Provide welcome packs to the new joiners
* Bank wide announcements such as new joiners, leavers and team building activities
* Arrange UK hotel bookings for CEO and Directors
Facilities / Maintenance
* Central point of contact for suppliers, maintenance, security and premises (liaison with cleaners, maintenance etc).
* Responsible for the ordering and maintenance of facility and bathroom supplies
* Maintenance of photocopiers, dishwashers, water machines, alarms etc.
* Ensuring notice boards are presentable and contain current information
* Maintain supplier management matrix and ensure regular reviews carried out to schedule
Health and Safety
* Look after health and safety
* Weekly test of audible fire alarm
* Regular premises checks and maintenance completed when due, e.g. fire safety maintenance, security maintenance and lift maintenance.
* Arrange six monthly fire drill
* Arrange and minute 6 weekly Health & Safety meeting to ensure compliance (ensuring any actions agreed are completed)
* Support H&S including but not limited to reviewing first aid kits and organising training for first aiders and fire wardens
* Organise fire extinguisher services