Salary
£30,260 per annum (Professional Services Grade 7)
Contractual hours
37
Basis
Full Time, Permanent
Date posted
19/09/2024
Job reference
REQ0346
Attachments
attachment
JD Executive Assistant (Sept 24).doc
Wiltshire College & University Centre have a great opportunity for an Executive Assistant join our team.
Location: Cross College/Trowbridge, Wiltshire
Salary: £30,260 per annum (Professional Services Grade 7)
Job Type: Permanent, Full Time (37 hours per week/52 weeks per year)
Closing Date: 8th October 2024
Interview date: 18th October 2024
About Us:
Wiltshire College & University Centre plays a vital role in Wiltshire’s economy, inspiring people to develop the skills they need to achieve. Our four campuses are learning hubs in their communities, and we aspire to be an outstanding, financially robust and commercially agile provider, achieving our clear social mission on behalf of learners and employers across Wiltshire and beyond. Our turnover is around £42 million per annum, we employ some 650 staff, and support around 11,500 students.
Executive Assistant – The Role:
Wiltshire College & University Centre is seeking a proactive, detail-oriented Executive Assistant to provide high-level administrative support to the Deputy Principal of Corporate Resources and another senior leader. This role is integral to ensuring smooth daily operations at the executive level and plays a key part in liaising with internal and external stakeholders.
Executive Assistant - Key Responsibilities:
* Diary Management & Meeting Coordination:
Efficiently manage the daily schedules of the Deputy Principal and another senior leader. Arrange internal and external meetings, ensuring all logistics, including papers and minutes, are prepared and circulated in a timely manner.
* Stakeholder Relations:
Build and maintain professional relationships with various departments, governors, business leaders, employers, and other stakeholders. Provide assistance as required to ensure smooth communication and collaboration.
* Confidential Secretarial Support:
Act as the minute-taker for key college meetings such as College Management Group, Resources Management Team, Systems Development Group, and Capital Projects meetings. Ensure confidentiality and accuracy in all documentation.
* Complaints and Commendations Support:
Assist in managing the college’s complaints and commendations procedure, ensuring policies are adhered to and responses are delivered in a timely manner.
Executive Assistant – You:
To apply, you will hold:
* Level 2 (GCSE A-C) qualification or equivalent in English and Maths.
* Level 3 qualification or above.
* A qualification in a relevant administrative discipline.
* Strong organisational skills with a keen eye for detail.
* Excellent written and verbal communication skills.
* Proficient in managing confidential and sensitive information.
* Ability to manage competing priorities and meet deadlines in a fast-paced environment.
This is an exciting opportunity to work closely with senior leadership at a leading educational institution. If you’re looking to make a difference and thrive in a dynamic and collaborative environment, we would love to hear from you.
Executive Assistant – Benefits:
* Competitive salary
* 30 days annual leave for Professional Service Staff, plus bank holidays and additional closure days over the Christmas period
* Automatic enrolment into the Local Government Pension Scheme
* Access to our Employee Assistance Programme (EAP)
* Discounts with a wide variety of retailers
* Free onsite car parking
Executive Assistant - Application Process:
Wiltshire College & University Centre follows Safer Recruitment Guidance outlined by the Department for Education in ‘Keeping Children Safe in Education’. This involves conducting enhanced DBS checks, including checks against the children’s barred list, and other employment verifications, including an online presence review for shortlisted candidates.
We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment.
As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.
To submit your application for this exciting Executive Assistant opportunity, please click ‘Apply’ now.
Applications for this role close on the 8th October 2024 .
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