We reserve the right to close this advertisement at any time if we receive suitable applications for the role.
Job Purpose
The Events Coordinator will be responsible for planning, managing, and executing a variety of events, including job fairs, school liaison activities, apprenticeship events, webinars, internal celebrations, and learner engagement initiatives. This role is integral to strengthening relationships with learners, employers, and education partners while ensuring the successful delivery of high-quality events.
Key Responsibilities
● Plan, coordinate, deliver engaging events such as job fairs, career expos, apprenticeship open days, webinars, internal celebrations and school liaison activities
● Work with internal teams (Skills and Restart) and external stakeholders - employers, schools, community hubs and local authorities, to ensure successful event execution
● Develop event schedules, book venues, arrange logistics and oversee event setup and breakdown
● Manage event marketing, including promotional materials and merchandise, digital campaigns and social media engagement
● Maintain strong relationships with schools, colleges and employment agencies to increase participation in training programmes
● Capture, collate and manage leads and data from event attendees to be shared with the relevant internal teams
● Monitor and evaluate event success, gathering feedback from attendees and stakeholders to improve future initiatives
● Ensure all events comply with health and safety regulations, legal requirements, and company policies
● Represent the organisation professionally at events, engaging with attendees to promote our training and apprenticeship programmes
Key Performance Indicators
● Successful delivery of planned events within budget and agreed timelines
● Growth in event attendance and engagement levels
● Positive feedback from attendees, partners, and stakeholders
● Increased participation in training and apprenticeship programmes as a result of event initiatives
● Enhanced employer and school partnerships leading to greater collaboration
● Conversion rates of event-generated leads into learner enrolments
● Measurable increase in learner engagement following events
● Follow-up actions completed within agreed timeframes to maximize impact from event leads
Health and Safety
● Ensure all events comply with health and safety regulations, legal requirements, and company policies
● Conduct risk assessments for events and implement necessary safety measures
● Liaise with venue providers to confirm adherence to safety standards.
● Ensure safeguarding measures are in place for events involving young people and vulnerable adults
General
● Adhere to company policies and procedures at all times
● Work collaboratively with colleagues and external stakeholders to achieve business objectives
● Stay updated with industry trends and best practices in event management
● Undertake any other duties as required by management
Qualifications and specific training
Essential
● GCSEs or equivalent in Maths and English
● Event Management qualification or Event Coordination experience
● Safeguarding training or willingness to undertake
Desirable
● Level 4 qualification in leadership/management
● Health and Safety qualification (e.g., IOSH)
● Information, Advice, and Guidance (IAG) qualification
● Marketing or public relations qualification
Experience
Essential
● Proven experience in event coordination, ideally within the education, training, or employability sectors
● Experience in organising large-scale events, including liaising with multiple stakeholders.
● Experience managing event budgets and logistics
Desirable
● Experience in working with schools, apprenticeship providers, or employment services
● Experience using event management software and CRM systems.
● Knowledge of government-funded training initiatives and apprenticeship programs
Knowledge
Essential
● Best practices in event planning, coordination, and execution
● Effective engagement strategies for schools, employers, and learners
● Marketing techniques to maximise event impact
● Health and safety requirements related to event management
Desirable
● Understanding of the apprenticeship and further education landscape
● Awareness of compliance and risk management in event planning
Skills
Essential
● Strong organisational and time management abilities
● Excellent communication and relationship-building skills
● Attention to detail and ability to manage multiple events simultaneously
● Ability to work independently and as part of a team in a fast-paced environment
● Competency in Microsoft Office and event management software
● Creativity in event design and problem-solving
Desirable
● Experience in social media and digital marketing for event promotion.
● Competency in design software e.g. Canva
● Ability to innovate and implement creative solutions to challenges
We welcome applications from all suitably-qualified candidates, irrespective of gender, disability, marital or parental status, ethnic or social origin, religion, belief, or sexual orientation. In addition, during the various stages of recruitment, reasonable adjustments can be taken to ensure equal opportunities for candidates with disabilities or special needs.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy
Please get in contact with recruitment@acorntraining.co.uk to discuss alternative options you may require, or alternative application methods.