Job summary Are you ready to unlock your potential within a challenging, creative and fast paced work environment? Do you want to escape your current job role and work with people to build positive and productive lives, whatever their past? Now is the time to break into offender healthcare and develop your career. Oxleas NHS trust were awarded the South West prison contract in 2022 and currently have a portfolio of 19 prisons across the South of England. We are currently looking to expand our pool of bank workers by recruiting Administrators to work on Bank within the Prison service on a flexible basis. Our healthcare team have a real impact on promoting health and well-being to those in prison and we pride ourselves on using skills and strategies that instil hope for patients future resettlement back into the community. We directly deliver Mental Health, Physical Health, Pharmacy and Clinical Substance Misuse in an integrated healthcare delivery model to provide effective and responsive care to improve wellbeing and support better outcomes in the future. Main duties of the job As an Administrator within the healthcare team, you will carry out a range of administrative duties, including: Use of general administrative systems to support day to day running of the service and team Using a range of data, IT and inputting systems Data input and management in line with service targets Professional and personal boundaries to work within this challenging and diverse environment. Working within a flexible, creative and positive team approach In this post you will be responsible for: Copy/audio typing and word processing to support the team Deal with incoming correspondence daily, distributing and taking appropriate action as necessary Preparing and presenting any statistical returns as necessary. Undertake any administrative procedures required to support the team, e.g. arrange medical staff & practitioner rota's organise meetings. Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible. Attending and participating in meetings. Minute meetings Photocopying, faxing, monitoring stationery/clinical items and ordering as necessary. Using electronic clinical record system (SystmOne), email, intranet, Internet and Microsoft packages as required. Handling both routine and urgent matters using initiative and with minimal supervision. Participating in supervision and PDR/appraisal. About us Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes. We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people. Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values: We're Kind We're Fair We Listen We Care Date posted 06 November 2024 Pay scheme Agenda for change Band Band 3 Salary £25,674 a year per annum pro-rata Contract Bank Working pattern Flexible working Reference number 277-BankAdmin-B3-Ley Job locations HMP Leyhill Gloucester GL12 8BT Job description Job responsibilities In addition to the above duties: Liaison and telephone contact with all statutory and non-statutory agencies, healthcare practitioners, GPs, consultants and solicitors etc., within prisons, hospitals and community health settings as required. To act as first point of contact for incoming calls, taking accurate, detailed messages as necessary ensuring these are passed on to the appropriate personnel. Providing and receiving complex and sensitive information. Proactively communicating with colleagues on workload issues, annual leave arrangements and administration issues. Maintain sound working relationships and communication with all colleagues within Oxleas. Custodial responsibilities Assume personal responsibility for the security of issued keys. Understand and comply with prison orders, procedures, and instructions in your area of work.Comply with all security requirements. Respond to any situation or circumstance that might indicate a threat to security of the establishment or to the safety of an individual, completing Incident, Security, Injury, or other reports as appropriate. Report breaches of order and discipline including reporting and recording untoward incidents according to local protocol. Contribute to effective risk assessment and management procedures. (Full JD can be downloaded in supporting documents section) IMPORTANT INFORMATION, PLEASE READ: All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team. You will need to provide:Proof of right to work documentationProof of ID, needs to include 1 photographic IDProof of address documentationNon-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code. Address History:5 years address history will be needed. Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.In order to assist you in obtaining a Police Certificate, guidance can be sought from:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicantsIf the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en). Job description Job responsibilities In addition to the above duties: Liaison and telephone contact with all statutory and non-statutory agencies, healthcare practitioners, GPs, consultants and solicitors etc., within prisons, hospitals and community health settings as required. To act as first point of contact for incoming calls, taking accurate, detailed messages as necessary ensuring these are passed on to the appropriate personnel. Providing and receiving complex and sensitive information. Proactively communicating with colleagues on workload issues, annual leave arrangements and administration issues. Maintain sound working relationships and communication with all colleagues within Oxleas. Custodial responsibilities Assume personal responsibility for the security of issued keys. Understand and comply with prison orders, procedures, and instructions in your area of work.Comply with all security requirements. Respond to any situation or circumstance that might indicate a threat to security of the establishment or to the safety of an individual, completing Incident, Security, Injury, or other reports as appropriate. Report breaches of order and discipline including reporting and recording untoward incidents according to local protocol. Contribute to effective risk assessment and management procedures. (Full JD can be downloaded in supporting documents section) IMPORTANT INFORMATION, PLEASE READ: All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team. You will need to provide:Proof of right to work documentationProof of ID, needs to include 1 photographic IDProof of address documentationNon-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code. Address History:5 years address history will be needed. Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.In order to assist you in obtaining a Police Certificate, guidance can be sought from:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicantsIf the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en). Person Specification Qualifications Essential GCSE in Maths/English OR NVQ L2 OR equivalent Experience Essential Administrative experience Desirable Previous prison/secure experience Skills Essential Experience of taking minutes Experience of database management Person Specification Qualifications Essential GCSE in Maths/English OR NVQ L2 OR equivalent Experience Essential Administrative experience Desirable Previous prison/secure experience Skills Essential Experience of taking minutes Experience of database management Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Oxleas NHS Foundation Trust Address HMP Leyhill Gloucester GL12 8BT Employer's website http://oxleas.nhs.uk/ (Opens in a new tab)