Job summary An exciting opportunity has arisen to join our Histology office team as a Histopathology Medical Secretary/Administration Support Officer. The post holder will provide a comprehensive, efficient and effective medical secretarial service to the Consultant Histopathologist team. The post holder will alert the consultants of any outstanding work, drawing cases to their attention ensuring slides are available to facilitate reporting. The post holder will be expected to support the Operational Services Manager in responding to enquiries regarding cancer diagnostic wait and breach enquiries. Main duties of the job Providing administrative support to the Consultant Histopathologists. The post holder is responsible for handling telephone and other communications with sensitivity and confidentiality using personal judgement to assess the situation and to deal with accordingly referring to technical and/or clinical staff as necessary. The post holder will arrange meetings and organise the diaries of others to include electronic diary management. The post holder will be expected to prioritise their own work load to achieve targets. The post holder will support with the collection of data and slides for the consultant Histopathologists' attendance at multi-disciplinary meetings. The taking of, transcribing and typing up of minutes, and ensuring timely distribution of minutes and agendas as directed. Supporting with Molecular and Outsource processes. About us University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales. All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential. UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust. At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve. Date posted 23 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year PA Contract Permanent Working pattern Full-time Reference number 205-6724863 Job locations Royal Stoke University Hospital Newcastle Road Stoke on Trent ST4 6QG Job description Job responsibilities Please see attached job description and personal specification for more details about the main duties of this role. Job description Job responsibilities Please see attached job description and personal specification for more details about the main duties of this role. Person Specification Essential Qualifications Essential 5 GCSE's to include English and Maths at grade C or above or equivalent. Working with Excel, word, sharepoint and Outlook (or equivalent software) Desirable NVQ in Business Administration or Customer care Experience working in an office environment Knowledge, Skills, Training and Experience Essential Excellent organisational and prioritisation skills and able to work to deadlines Excellent team working skills including assisting and covering the work of other team members as appropriate Ability to collate information and demonstrate effective systems for accurate recording both manually and electronically. Ability to solve problems on own initiative with minimum supervision Demonstrable customer care skills including professional telephone manner Desirable Knowledge of the NHS Knowledge of medical terminology Personal Qualities Essential Able to maintain strict confidentiality at all times Well-developed interpersonal skills Able to demonstrate initiative Ability to establish rapport and credibility with individuals of all disciplines and at all levels both internal and external to the Trust Person Specification Essential Qualifications Essential 5 GCSE's to include English and Maths at grade C or above or equivalent. Working with Excel, word, sharepoint and Outlook (or equivalent software) Desirable NVQ in Business Administration or Customer care Experience working in an office environment Knowledge, Skills, Training and Experience Essential Excellent organisational and prioritisation skills and able to work to deadlines Excellent team working skills including assisting and covering the work of other team members as appropriate Ability to collate information and demonstrate effective systems for accurate recording both manually and electronically. Ability to solve problems on own initiative with minimum supervision Demonstrable customer care skills including professional telephone manner Desirable Knowledge of the NHS Knowledge of medical terminology Personal Qualities Essential Able to maintain strict confidentiality at all times Well-developed interpersonal skills Able to demonstrate initiative Ability to establish rapport and credibility with individuals of all disciplines and at all levels both internal and external to the Trust Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospital of North Midlands NHS Trust Address Royal Stoke University Hospital Newcastle Road Stoke on Trent ST4 6QG Employer's website https://www.uhnm.nhs.uk (Opens in a new tab)