About Us
At Fideres we champion fair markets for social justice and individual dignity. Through economic investigations and expert reports, we combat corporate misconduct, ensuring accountability and fostering equitable opportunities for all.
The work of our Competition team has led to major antitrust legal actions against Big Tech (including Apple, Amazon and Facebook), Big Pharma, Big Finance and Big Agriculture. Meanwhile, our original and innovative investigations into river sewage and Covid-19 have led to national press coverage.
Our Financial and Securities Litigation team has acted as plaintiffs' experts in the most consequential financial cartels and market manipulation cases of the past 10 years. We are leaders in our field and we have supported our clients in recovering billions of dollars in settlements for plaintiffs.
About this Role
We are looking for an Office Manager and Personal Assistant to assist us in the smooth running of our London and international offices, along with managing the busy schedules of our Partners. You will be a hard-working and team-focused individual with lots of initiative, who has aspirations to grow and develop a career in your field.
The role will be based in our London office.
Key Accountabilities
Some notable responsibilities include:
1. Help with organising travel, managing diary schedules, arranging meetings across multiple travel zones, etc., prepare itineraries and show initiative in all areas.
2. Manage the busy schedules of our Managing Partners.
3. Meeting and greeting guests and gatekeeping/answering calls.
4. Support the Operations team with the smooth running of all our offices, proactively making sure that the offices look and feel professional and the teams have what they need to work efficiently.
5. Work closely with the office suppliers, order stationery, supplies, food deliveries, etc., and research new suppliers for office needs.
6. Deal with the company’s contractors (e.g., IT contractors, office cleaners) and conduct regular checks on the quality of service.
7. Organise annual checks of health and safety equipment (fire extinguishers, pumps, mechanical ventilation) and coordinate first aid and fire marshal training. Support with other health & safety administration duties.
8. Assist in finding suitable locations for client events and annual team events, prepare and send out invitations, collect responses, organise the menu.
9. Help with formatting presentations and pitching materials when needed.
Key Skills and Attributes
The successful candidate will:
1. Degree or other post A-level qualifications would be preferred.
2. Some relevant work experience that includes managing busy travel itineraries would be preferred.
3. Have some drive to learn and achieve a career path in Office Management, PA work or Business Operations.
4. Have very strong interpersonal skills and enjoy helping colleagues.
5. Be highly organised with excellent attention to detail and strong multitasking skills.
6. Show high levels of initiative, flexibility, and adaptability.
7. Have strong PC skills including Microsoft Office, in particular Excel and PowerPoint, as well as organising online files and folders.
8. Be self-motivated and not afraid to express an opinion and offer new solutions.
9. Level B1 and higher Italian and/or other European languages would be desirable but are not essential.
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