Contents Location About the job Benefits Things you need to know Apply and further information Location City of Westminster, London (region), SW1A 0AA About the job Job summary The Security Information and Risk Analysis Service (SIRAS) is a small team at the centre of Parliamentary Security which receives, stores, analyses and disseminates information about threats to MPs and wider Parliament, and uses this information to drive structured and bespoke risk analysis on the risks to Parliament and its people. This role requires a motivated and organised individual, who can work well in a pressurized environment. Job description Some of the responsibilities for this role include: Manage the processing and filing of documentation. High quality administrative support, organising and managing the administration of meetings, including booking rooms, printing papers, taking accurate minutes to produce a written record, and distributing the minutes, with awareness of information security and FOI implications. Support operational and administrative projects as required across the team, including updating and maintaining Power BI dashboards and Excel spreadsheets on a daily basis. Produce management information on request in a timely, accurate and confidential manner and drafting and submit weekly updates as required. Provides a flexible approach to work and works effectively as a team member within designated area(s) as well as supporting wider PSD business support as and when required. Person specification To be successful in this role you will demonstrate: Experience of delivering comprehensive administrative support within a busy team utilising Office 365 tools (SharePoint, Word, Excel and Outlook, OneNote) demonstrating excellent organisational skills and the ability to plan, prioritise and monitor tasks in a systematic way. The post holder will need to be familiar with Excel and Power BI, capable of updating/maintaining dashboards and spreadsheets. Experience of working with diverse groups of people, upholding the principles of diversity, equality and inclusion, ensuring that everyone is, at all times, treated with dignity, courtesy and respect. Ability to build inclusive and effective relationships with a diverse group of colleagues and gaining the confidence of others. Understanding of the need to maintain strict confidentiality of sensitive information and the ability to exercise judgment and discretion, including the demonstration of political sensitivity. Ability to share information clearly and concisely through excellent oral and written communication skills with the ability to deliver when under pressure, while maintaining a focus on detail to ensure the accuracy of documentation. Ability to take decisions based upon own experience or knowledge. Judgement to decide when it is more appropriate to seek advice from senior colleagues. Benefits Alongside your salary of £29,150, House of Commons contributes £8,444 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. In addition to your salary, we offer an attractive range of benefits including: 30 days annual leave (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 28.97%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Things you need to know Selection process details Application Form - If you would like to apply for this role, please submit an application providing evidence against criteria 1, 3 and 4 in the Job Description. More information on the role and the full criteria can be found in the Job Description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances. Please ensure that you anonymise your application by removing any identifiable factors from your CV or Supporting Statement. As part of the selection process, you may be asked to complete a test or presentation. Further information will be provided to shortlisted candidates. We may close the vacancy prior to the closing date stated due to a high volume of applications. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window). Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : recruitmentparliament.uk Email : recruitmentparliament.uk Recruitment team Email : recruitmentparliament.uk Attachments Business Support Officer - Job Description Opens in new window (docx, 936kB) House of Commons Benefits and Support Opens in new window (pdf, 496kB) Apply at advertiser's site Share this page Print Email Facebook Twitter LinkedIn GMail